RESOURCE LIBRARY

Volunteer Registration Assistant Aug. 15 2019| 0 KB

Content Type: Volunteer
Program: FIRST Robotics Competition
Tags: Training, Volunteer
(8)

The Volunteer Registration Assistant for FIRST Robotics Competition manages the check in and registration activities at the Volunteer Registration table. Provides direction, assistance, and information to event volunteers and attendees.

Responsibilities

  • Work with the event Volunteer Coordinator to be trained on the process of checking in registered volunteers, assigning "walk-on" volunteers, and issuing name badges, volunteer t-shirts, volunteer year of service pins, and alumni recognition patches. Policy here
  • Establish that the volunteer registration process is set and organized prior to check-in
  • Obtain all necessary forms and documents from the Volunteer Coordinator before the start of the event
  • If equipment will be used during the registration process; ensure equipment is in working order and secure/store equipment at the end of each day
  • Greet and check in volunteers as they arrive at the event; Ensure that all volunteers check-in daily before starting their volunteer duties (ideally before breakfast)
  • Gather all completed necessary paper forms from volunteers
  • Monitor and enforce FIRST policies for minimum age requirement and "walk-on" volunteers
  • Distribute name badges, t-shirts, volunteer year of service pins, and alumni recognition patches
  • Collect all completed paperwork from volunteers and organize to send back to FIRST Headquarters at the close of the event
  • Break down registration table and applicable equipment at the close of the event

Experience and Skills Needed

  • FIRST experience not required
  • An understanding of office and internet technology, and the ability to utilize them
  • Self-directed individual
  • Strong interpersonal, communication, and leadership skills
  • Ability to collaborate with others
  • Strong assessment skills

Volunteer Time Commitment

  • Minimum 2 full day commitment (Districts)
  • Minimum 3 full day commitment (Regionals)

Note: Event schedules vary. Please check the event schedule and talk to your Volunteer Coordinator for detailed information on when you are expected to arrive. Volunteers should arrive on site 15-20 minutes prior to the start of every shift to allow time to check in at the Volunteer Registration table.

Training

Additional training may be provided by the Volunteer Coordinator on site.

Reporting Relationships and Supervision

  • Direct Supervision and On-Site Guidance: Volunteer Coordinator

 

* Must read and comply with the FIRST Volunteer Rights and Responsibilities