Volunteer Registration Supervisor Jan. 23 2019| 0 KB

Content Type: Volunteer
Program: FIRST Robotics Competition
Tags: Training, Volunteer

The Volunteer Registration Supervisor for FIRST Robotics Competition ensures the successful implementation of the event volunteer registration process. Train, supervise, and direct the Volunteer Registration Assistant(s) to ensure accurate implementation of the registration process.


  • Work with the event Volunteer Coordinator to be trained on the process of checking in registered volunteers, assigning "walk-on" volunteers, and issuing name badges, volunteer t-shirts, volunteer year of service pins, and alumni recognition patches. Policy here
  • Train the Volunteer Registration Assistant(s) on the protocol for volunteer registration
  • Establish that the volunteer registration process is set and organized prior to check-in
  • Obtain all necessary forms and documents from the Volunteer Coordinator before the start of the event
  • If equipment will be used during the registration process; ensure equipment is in working order and secure/store equipment at the end of each day
  • Ensure that all volunteers check-in daily before starting their volunteer duties (ideally before breakfast)
  • Supervise, direct and act as a resource for Volunteer Registration Assistant(s)
  • Collect all completed paperwork from volunteers and organize to send back to FIRST Headquarters at the close of the event
  • Break down registration table and applicable equipment at the close of the event

Experience and Skills Needed

  • FIRST experience not required but preferred
  • An understanding of office and internet technology, and the ability to utilize them
  • Strong interpersonal, communication, and leadership skills
  • Self-directed individual
  • Ability to delegate tasks and lead others
  • Ability to collaborate and motivate others
  • Strong assessment skills

Ability to move about the venue as necessary

Volunteer Time Commitment

  • Review PowerPoint Training
  • Setup Day (half day commitment)
  • Minimum 2 full day commitment (Districts)
  • Minimum 3 full day commitment (Regionals)

Note 1: The Volunteer Registration Supervisor needs to ensure that there is always coverage during the event as walk-on volunteers could arrive at any time.

Note 2: Event schedules vary. Please check the event schedule and talk to your Volunteer Coordinator for detailed information on when you are expected to arrive. Volunteers should arrive on site 15-20 minutes prior to the start of every shift to allow time to check in at the Volunteer Registration table.


Training is provided by the Volunteer Coordinator at the event. Training may include: PowerPoint presentation, Manual or Handbook, teleconference(s), email communications and other support materials.

Reporting Relationships and Supervision

Direct supervision: Volunteer Coordinator
On-site guidance: Event Manager, Planning Committee, and/or FIRST staff


* Must read and comply with the FIRST Volunteer Rights and Responsibilities