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Youth Team Member System Overview & Consent and Release Form Aug. 11 2016| 0 KB

Content Type: FIRST General
Tags: Events, Registration, Safety
(28)

FIRST requires all youth team members of FIRST LEGO League, FIRST Tech Challenge, and FIRST Robotics Competition to register. Team members who have not registered will not be permitted to compete in FIRST events or competitions.    

For FIRST LEGO League Jr. teams only:  currently youth team member registration is voluntary, though the local FIRST Partner may require registration in order to attend FIRST LEGO League Jr.events. If there is a local requirement, you will receive information from the team coach about how to register your child.

How do you register your child with FIRST?
  1. For FIRST LEGO League Jr. and FIRST LEGO League:  The Lead Coach/Mentor will send the parent/guardian an email invitation with the registration link and team number. 
  2. If your child is 13 years old or older, and in FIRST Tech Challenge or FIRST Robotics Competition: the Lead Coach/Mentor may send the youth team member a link to start the registration process. Once the youth team member creates a user account, he/she will provide the parent/guardian email address. The parent/guardian must then finish the registration process.
  3. If you do not receive an email invitation, ask the Lead Coach/Mentor to provide you with the program name, and team number of the team your child wants to join.  You need this information to register. 
  4. Go to the registration link indicated on the email invitation, or click here.
  5. Create your user account.  Complete the registration and sign the FIRST Consent and Release Form (electronically).
  6. You are done. Please note: Your child is not enrolled on the team until the Lead Coach/Mentor accepts him/her.  You will receive an email confirmation of acceptance.
  7. For those without access to a computer or internet, please contact the Lead Coach/Mentor to see if they have a process in place.

FIRST is asking you to provide personally identifiable information about you and your child (such as name, date of birth and contact information). FIRST takes the protection and privacy of data very seriously. The FIRST Privacy Policy ensures that data is protected and used appropriately. For more information, please review the Privacy Policy.

FIRST is requiring registration to:
  • Establish a system of communication with parents of participants of our programs
  • Comply with Youth Protection policies by knowing who is participating on FIRST teams
  • Make the process of registering and signing consent and release forms easier for parents
  • Provide coaches and mentors with a team roster that identifies their team and makes management of paperwork easier
  • Obtain data on who is benefiting from our programs to apply for funding and sponsorships, ensure accessibility of our programs to all, and help us grow our programs
  • Reduce the costs associated with paper that needs to be processed at FIRST events, then shipped and stored at Headquarters

Frequently Asked Questions

Who is this page for? 

The information on this page is for parents/guardians, youth team members, and Lead Coaches/ Mentors of FIRST programs. FIRST requires all youth team members of FIRST programs to register. This page provides information about FIRST youth team member registration.

Who is a FIRST Youth Team Member?

A FIRST youth team member is a youth participant on any FIRST Team:  FIRST LEGO League Jr., FIRST LEGO League, FIRST Tech Challenge, and FIRST Robotics Competition.  

How do I register my child with FIRST?

We have established a secure on-line registration system to make the process of registering your child easier and management of paperwork less costly. For those without access to a computer or Internet, please see item 7 below.

  1. For FIRST LEGO League Jr. and FIRST LEGO League:  The Lead Coach/Mentor will send the parent/guardian an email invitation with the registration link and team number.  If the coach/mentor does not send you the email invitation, see step 3 below.
  2. If your child is 13 years old or older, and in FIRST Tech Challenge or FIRST Robotics Competition: the Lead Coach/Mentor may send the youth team member a link to start the registration process. Once the youth team member creates a user account, he/she will provide the parent/guardian email address. The parent/guardian will then receive an email inviting them to activate their account. The parent/guardian must follow the link in the activation email to complete the registration process. If you do not receive an email invitation, ask the Lead Coach/Mentor to provide you with the program name, and team number of the team your child wants to join. You need this information to register.
  3. Go to the registration link indicated on the email invitation, or click here:  https://my.usfirst.org/stims/site.lasso – please note, you will need the program name and team number to complete registration.
  4. Review the FIRST Privacy Policy and create your user account. Follow additional steps.
  5. Complete the registration and sign the FIRST Consent and Release Form (electronically).
  6. You are done!  Please note:  Your child is not enrolled on the team until the Lead Coach/Mentor accepts him/her. You will receive an email confirmation of acceptance.
  7. If you are not able to access a computer, email or the Internet, please ask your coach or mentor to download the paperwork for you or access the documents here.

When do the registration and electronic FIRST Consent and Release form need to be completed?

You must complete registration and sign the FIRST Consent and Release form prior to your child’s initial FIRST competition or event. For the FRC program, it needs to be completed prior to Kickoff if your child is attending the Kickoff with the team.

Why is FIRST requiring youth team members to register? 

Registration of youth team members is needed to:

  • Establish a system of communication with parents of team members
  • Comply with Youth Protection policies by having a way for FIRST to contact parents of participants in case of emergency
  • Provide Lead Coaches/Mentors with a Team Roster that identifies their Team and makes management of paperwork easier
  • Provide FIRST with data on who is benefiting from our programs, apply for funding and sponsorships and help us grow our programs
  • Reduce the cost and amount of paper that needs to be processed at FIRST events, then shipped and stored at Headquarters

How will FIRST use the information I provide?

FIRST will use the information to:

  • Understand whom our programs are serving to ensure they are accessible to all.
  • Meet the requirements of Sponsors, foundations, and funders who require FIRST to report on the total number of participants served, and their demographic characteristics.
  • Provide you with information about FIRST programs and opportunities. Minor children will not be contacted by FIRST.
  • The FIRST Privacy Policy provides more information on how FIRST stores and uses registration data.

Will the Lead Coach/Mentor have access to my child’s data?

Your child’s first name and last name will be shared with the Lead Coach/Mentor of your child’s team once they are screened. In addition, the Lead Coaches/Mentors will have your name, phone, and email address and for children 13 years of age or older, his/her email and phone (if different from the parent). No other information is shared with the Lead Coaches/Mentors.  Please see the FIRST Privacy Policy for more information.

How will FIRST protect our information and identity?

FIRST takes the protection and privacy of data very seriously. Our Privacy Policy ensures that data is protected and used appropriately. For more information, please review the Privacy Policy.

What if my child does not have a team to join?

FIRST does not match children to teams. To connect with FIRST LEGO League Jr. and FIRST LEGO League teams, we encourage you to create a FIRST TeamUp account. FIRST TeamUp is a community-driven system that allows parents, Coaches, and Mentors to connect with one another to form teams. For FIRST Tech Challenge and FIRST Robotics Competition, you may find a list of teams in your area at Teams & Events. Another great way to connect with teams in your area for all FIRST programs is by attending a local event. All of our events are free and open to the public, and you can search for events in your area at Teams & Events. We also encourage you to consider starting a team!

How do I register my child if I do not have a computer or access to the Internet? 

There are several options if you do not have access to a computer or the Internet. You can speak with the Lead Coach/Mentor of your child’s team to determine if she/he has access to a computer you can use to register your child. Some teams hold a registration meeting where parents register their children together. Most local libraries have free computer and Internet access. If the team is connected to your child’s school, you may be able to access a computer there. If you are not able to access a computer, email or the Internet, please ask your coach or mentor to download the paperwork for you.

What if I do not register my child? 

FIRST is requiring all teams in FIRST LEGO League Jr., FIRST LEGO League, FIRST Tech Challenge, and FIRST Robotics Competition to have youth team members registered with FIRST. Youth team members who have not registered will not be permitted to compete in FIRST events.            

What if I still have questions?

You may contact FIRST Headquarters if you have any other questions. Please reach us by calling 603-666-3906, Option ”0” or email us at firstteamembers@firstinspires.org.


Frequently Asked Questions about the Registration Process

I registered my child but indicated the wrong team number or program. What should I do?

If you input an incorrect team number or program, you will be able to drop the incorrect team from the Main Summary page found on the Dashboard in the registration system. Log in to your account and drop the team. After you drop the incorrect team or program, you can enter the correct program and team number.

I did not receive my account activation email. How can I activate my account?

You can activate your account by visiting the Youth Team Member Registration login page here: https://my.usfirst.org/stims/site.lasso. Click on “Reset Your Password” button and follow the directions.

Parent/guardians please make sure that you use the email address your student entered for you in the system, as this email is directly tied to your student’s account. If your email address was entered incorrectly by your student, please contact firstteammembers@firstinspires.org with your correct email address, as we will be able to update it in our system.

My email changed. How do I access my account?

You may log into the system with your existing login credentials and update your email address in your user profile.

If you do not remember your password to your existing login credentials, but still have access to your old email account, please visit the login page here: https://my.usfirst.org/stims/site.lasso. Click on “I can’t access my account” link and follow the directions from there. If you are still having issues, please email firstteammembers@firstinspires.org with your new email address, and we will assist you by updating your email on our end. Once your email is updated, you will receive a confirmation at the new email address.

It looks like I have completed all of my child’s account information, but I do not see the FIRST Consent and Release form to sign? 

As the parent/guardian, you must be logged into the system with your user account email address. If you are logged in with your child’s user account email address, you will not be able to access the FIRST Consent and Release form.

My child’s team application was denied—why?

Your child’s Lead Coach/Mentor accepts or denies youth team member applications. Please contact him/her directly as FIRST HQ has no information regarding application status.

My child is 18. Do I need to complete a FIRST Consent and Release form for him/her?

No, as a legal adult your child can complete the registration process and sign the FIRST Consent and Release form.

Additional information

If you have any further questions, please contact us at:  firstteammembers@firstinspires.orgor 800-871-8326, Option “0”  for assistance.