Event Manager

Volunteer as an Event Manager

FIRST Robotics Competition Districts Only

The Event Manager is a key volunteer position for Districts Only. Event Managers maintain the overall flow, schedule and management of the event. As a leadership volunteer position, there is a significant level of responsibility. **The specific role responsibilities vary by district. Please reach out to your district leadership for specific responsibilities. ** 

Minimum Age: 18 years old (must be post-high school or equivalent)

• Exceptions may be granted by event Volunteer Coordinators after review and approval by the local Program Delivery Partner 

Experience: Both FIRST and Related Field Experience preferred

Training: Some pre-event training required

• Data Privacy and Protection Training is required through FIRST Training.  
• Please reach out to your district leadership for specific training.  

Role Details:

• Before the Event: 
  
  • Attend Planning Committee Meetings as applicable 
  • Pre-print all necessary team and volunteer paperwork 
  • Ensure you have all updated files for the event on a thumb drive (PowerPoint Slide templates, team lists and contacts, award scripts, etc.) 
• At the event: 
  
  • Oversee Event Set-up – work with the FTA and other volunteers to ensure all needs are met 
  • Set up the event office (if applicable) 
  • Introduce yourself to all key volunteers so they know who to come to with issues 
  • Meet with the Judge Advisor to establish a timeline for when you need awards entered into the Award Entry System (AES), and the FIRST Impact Award Video 
  • Ensure you have this information and have reviewed it before ceremonies 
  • Be familiar with and help enforce Event Rules
  • Oversee Opening & Closing ceremonies to help make sure the correct people are where they need to be & when 
  • Prepare Awards for Closing Ceremonies (label awards per HQ specifications) 
  • Work with Lead Queuer to ensure at least 1 representative from every team is in designated area for alliance selection 
  • During Awards Ceremonies, help present the correct trophies during the appropriate time 
  • Manage team and personnel conflicts as needed

• Volunteers should focus on the role they are filling at that event. This includes:
  • Helping avoid the appearance of bias by not cheering for one specific team when wearing official event apparel (volunteer shirt or FIRST/Partner staff clothing). Instead, we encourage volunteers to cheer for all teams equally.  
  • Refrain from accessing sensitive event areas unless they are necessary to fulfill your volunteer role for this event. This can include playing field access, scoring table and judging rooms.
  • Wearing volunteer specific apparel (e.g. FTA shirt, Robot Inspector hat, etc) only when filling that specific role.  
  • Must read and comply with the Volunteer Handbook

Volunteer Time Commitment:

• Pre-event work varies by district.  
• Minimum 3 full day commitment.

Reports to: Program Delivery Partner

Resource Links:

• Event Planning Guides
• FIRST Robotics Competition Game Manual & Related Materials (Event Rules Section)