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FIRST Robotics Competition Championship Volunteers Jan. 31 2023| 0 KB

Content Type: FIRST Robotics Competition
Program: FIRST Robotics Competition
Tags: Championship, Event Preparation, Volunteer
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This page is intended to provide volunteers who have been assigned to a role at FIRST Championship information. Volunteers can also reference the Championship Volunteer Role Descriptions for FIRST Robotics Competition for an overview of their specific role responsibilities.

FIRST is committed to Equity, Diversity, and Inclusion and as such, FIRST makes reasonable accommodations for persons with disabilities that request accommodation. If a volunteer needs an accommodation for an event, please reach out to the Volunteer Coordinator prior to the event so they can help ensure an accommodation is available and that the role is the right fit. Accommodations are determined reasonable given they do not create an undue hardship or cause safety concerns.

 

If you have not applied to be a volunteer or have not been assigned yet, please wait to receive your assignment information.

FIRST Robotics Competition Championship Volunteer Specifics

Field Volunteers

  • Field assignments will be sent a week before the Championship event. If you have a field preference, let us know but we cannot guarantee assignments
  • The exact schedule has not been finalized for the 2023 FIRST Championship yet. We expect field volunteers to follow a similar schedule as last year and arrive ~30 minutes prior to matches beginning (roughly 8am – 6pm)
    • Please note that fields may run late so exact end times may vary.
  • Referees are welcome to bring their own Referee Shirt if they wish. Otherwise, one will be provided for use while at the event. 
I don't like my field assignment, can I switch?

Please show up to the field in which you were assigned. If you would like to make a switch, talk to your Volunteer Coordinator on site when you arrive. Swaps will be handled between field Volunteer Coordinators on site starting Thursday mid-day so we can ensure all fields are staffed.

Pit Volunteers 

  • Division assignments will be sent a week before the Championship event. If you have a preference, let us know but we cannot guarantee assignments
  • The exact schedule has not been finalized for the 2023 FIRST Championship yet. We expect Pit volunteers to follow a similar schedule as last year and arrive ~15 minutes prior to pits opening. Roughly:
    • Wednesday: 9:30am – 7:30pm
    • Thursday & Friday: 7am – 6pm
    • Saturday: 6:30am – 2pm
  • CSAs and Robot Inspector should bring their hat if they have one. Otherwise, one will be provided on site. 
I don't like my division assignment, can I switch?

Please show up to the division in which you were assigned. If you would like to make a switch, talk to your Volunteer Coordinator on site when you arrive. Swaps will be handled between Inspection Managers on site starting Wednesday mid-day so we can ensure all divisions are staffed.

Judges 

  • The exact schedule has not been finalized for the 2023 FIRST Championship yet. We expect judging to follow a similar schedule as last year. Judges are needed all day Thursday and Friday (roughly 8am – 6pm).
  • If you have a Judge Polo, please bring it. Otherwise, volunteers will be provided one on site.

Frequently Asked Questions 

What should I do if my plans change, and I can no longer volunteer?

Email us as soon as possible so we can make a contingency plan. It’s okay to let us know than you can no longer volunteer. We would prefer to know so we can properly staff the event.

I don’t like the assignment that I received; can I switch?

It depends, please reach out to us so we can discuss options.

Can I fill more than one role? How does that work? (e.g. Robot Inspector/ Judging)

Yes, you can, and we would love if you did! Some roles are easier to accommodate but please connect with us for details.

What will I get when I check in on site?

Volunteers will be provided a name badge, a volunteer shirt, and gift.

Can I volunteer just one day or only in the mornings

It depends what role you are looking to fill. For all field roles, we prefer volunteers to be available Thursday – Saturday (and preferably also Wednesday afternoon). Some pit roles and other volunteer roles may allow you to volunteer for half a day or a full day. Please email us for more information.

Why did my friend get assigned already and I didn’t?

First, confirm that you have completed the Youth Protection Screening. If you have, we prioritize assignments for volunteers who are available 3 or 4 days before assigning volunteers who have limited availability. Thank you for being patient as we work through assignments.

General FIRST Championship Volunteer Information

Volunteer Orientation WebinarPlease join us at the FIRST Championship Volunteer Orientation webinar on Tuesday April 11th, 2023 at 8pm ET for more about the general volunteer experience at FIRST Championship. The FIRST Volunteer Orientation webinar is important for new FIRST Championship volunteers and encouraged for returning volunteers to highlight any changes that have been implemented. They will include information about event building layouts, the volunteer café schedule, FIRST volunteer events & benefits, volunteer parking, and more. There will be time included at the end for questions.

  • Tuesday April 11th, 2023, at 8 PM ET
  • Link for webinar registration – COMING SOON
  • The slides from the presentation and the recording will be posted on the FIRST Championship webpage after the call

Badging, Hotel, and Parking Options

Badging and Hotels are now open for assigned volunteers. Please reach out to us if you did not receive the direct email. 

Do I still have to register to attend if I am not using the FIRST Championship Hotel Accommodations?

Yes, all attendees have to use the badging system to register for the event. All attendees are required to have a badge while on site. Badging is included in the hotel email. Please complete this prior to arriving to expedite badging on site.

Do I have to stay at a hotel that is part of the FIRST Championship Hotel Accommodations?

No, the hotel program is provided as an option for both volunteers and teams.

When will I receive information on registering and reserving a hotel?

The hotel program is open. Only assigned volunteers receive an email with instructions on how to register and book a hotel.

Parking 

Limited parking is available at no cost for volunteers on a first come, first served basis each day. There is no overnight parking available. Parking passes will be sent to all assigned volunteers the week before the event.

Meals and Breaks

  • Meals will be provided to volunteers for the following option. Please select meals you will be eating when you register to help us with planning number of meals:
    • Monday - Lunch
    • Tuesday - Breakfast, Lunch, and Dinner
    • Wednesday - Breakfast, Lunch, and Dinner
    • Thursday - Breakfast and Lunch
    • Friday - Breakfast and Lunch
    • Saturday - Breakfast and Lunch
    • Please note that Thursday Evening and Saturday Afternoon, there are optional events (Innovation Faire Night & Volunteer Appreciation Celebration) with food provided
  • Please note that information on Dietary Restrictions must be entered when you complete registration as part of badging for the event.
  • Some snacks are provided however accommodations can be made for dietary considerations.
When do I get breaks?

There is no set break schedule but if you need a short break, please let your Volunteer Coordinator or Lead Volunteer know so they can accommodate. Lunch breaks are provided each day and are roughly an hour and half (pending any field delays).

What is the Innovation Faire Night?

Along with FIRST Leadership, Staff, and Sponsors, volunteers are invited to the Innovation Faire Night on Thursday April 20th, from 5:00pm - 9:00pm. Volunteers will have an opportunity to explore the Innovation Faire while enjoying snacks. Please register for this when you register for your badging to help ensure we provide the correct amount of food.

What is the Volunteer Appreciation Celebration?

The Volunteer Appreciation Celebration is an event occurring on Saturday, April 22nd starting at 1:30pm in the Volunteer Cafe. Volunteers can sit back, relax, and enjoy the Championship Finale from the comfort of the volunteer cafe while enjoying snacks and celebrating the conclusion of their hard work at another successful Championship. Please register for this when you register for your badging to help ensure we provide the correct amount of food.

What if I need to go to a meeting or attend a conference or the Dean’s List Lunch?

If any of these apply, please let us know so that we can make a note and ensure that there is coverage. On site, we ask you to also let your Volunteer Coordinator or Lead Volunteer know prior to leaving.

What to Bring

  • Comfortable Closed Toed Shoes
  • Water bottle (optional)  
    • please note that water refill stations are only located on the 3rd floor but there will be drinks available within the FIRST Robotics Competition area
  • Portable Phone Charger (optional)
  • Tiara for Tiara Friday (optional)

Other Questions? Contact Us