RESOURCE LIBRARY

Event Manager (Districts Only) Aug. 2 2019| 0 KB

Content Type: Volunteer
Program: FIRST Robotics Competition
Tags: Events, Training, Volunteer
(5)

The Event Manager for FIRST Robotics Competition is a Key Volunteer position. Event Managers maintain the overall flow, schedule and management of the event. As a leadership volunteer position, there is a significant level of responsibility.

**The specific role responsibilities vary by district. Please reach out to your district leadership for specific responsibilities. **

Responsibilities

Before the Event:

  • Attend Planning Committee Meetings as applicable
  • Pre-print all necessary team and volunteer paperwork
  • Ensure you have all updated files for the event on a thumb drive (medical incident forms, award scripts, etc).

At the event:

  • Oversee Event Set-up – work with the FTA and other volunteers to ensure all needs are met
  • Set up the event office (if applicable)
  • Introduce yourself to all key volunteers so they know who to come to with issues
  • Meet with the Judge Advisor to establish a timeline for when you need scripts, team numbers, and the Chairman’s Video
    • Ensure you have this information and have reviewed it before ceremonies
  • Oversee Opening & Closing ceremonies to help make sure the correct people are where they need to be & when
  • Prepare Awards for Closing Ceremonies (label awards per HQ specifications)
  • Work with Lead Queuer to ensure 1 representative from every team is in designated area for alliance selection
  • During Awards Ceremonies, help present the correct trophies during the appropriate time
  • Manage team and personnel conflicts as needed (eg. Power out in pit)

Experience and Skills Needed

  • Prior experience as a FIRST volunteer is preferred, but not required
  • Strong interpersonal and communication skills (written and oral)
  • Proficient use of technology - email, navigation of websites, online forms, spreadsheets
  • Ability to manage and supervise others
  • Ability to collaborate with others; work as a member of a team
  • Attention to detail
  • Physically active role, not sedentary

Volunteer Time Commitment

  • Pre-event work varies by district
  • Minimum 3 full day commitment (Districts)

Note: Event schedules vary. Please check the event schedule and talk to your District Leadership for detailed information on when you are expected to arrive.

 

* Must read and comply with the FIRST Volunteer Rights and Responsibilities