RESOURCE LIBRARY

The Event Manager for FIRST Robotics Competition is a key volunteer position. Event Managers maintain the overall flow, schedule and management of the event. As a leadership volunteer position, there is a significant level of responsibility. **The specific role responsibilities vary by district. Please reach out to your district leadership for specific responsibilities. **

Responsibilities

Before the Event:

• Attend Planning Committee Meetings as applicable
• Pre-print all necessary team and volunteer paperwork
• Ensure you have all updated files for the event on a thumb drive (PowerPoint Slide templates, team lists and contacts, award scripts, etc.)

At the event:

• Oversee Event Set-up – work with the FTA and other volunteers to ensure all needs are met
• Set up the event office (if applicable)
• Introduce yourself to all key volunteers so they know who to come to with issues
• Meet with the Judge Advisor to establish a timeline for when you need  awards entered into the Award Entry System (AES), and the FIRST Impact Award Video
  • Ensure you have this information and have reviewed it before ceremonies
• Be familiar with and help enforce Event Rules
• Oversee Opening & Closing ceremonies to help make sure the correct people are where they need to be & when
• Prepare Awards for Closing Ceremonies (label awards per HQ specifications)
• Work with Lead Queuer to ensure 1 representative from every team is in designated area for alliance selection
• During Awards Ceremonies, help present the correct trophies during the appropriate time
• Manage team and personnel conflicts as needed
• Volunteers should only congregate around the scoring table or playing field as is necessary to fulfill the duties of their volunteer position
• No one in official event apparel (volunteer shirt or FIRST/Partner staff clothing) around the playing field should be openly cheering for one team

Experience and Skills Needed

• Prior experience as a FIRST volunteer is preferred, but not required
• Must be post-high school or equivalent
• Minimum Age: 18
• Strong interpersonal and communication skills (written and oral)
• Proficient use of technology - email, navigation of websites, online forms, spreadsheets
• Ability to manage and supervise others
• Ability to remain focused as well as collaborate with others and work as a member of a team
• Attention to detail
• Physically active role, not sedentary

Note: Event schedules vary. Please check the event schedule and talk to your District Leadership for detailed information on when you are expected to arrive.

* Must read and comply with the Volunteer Handbook.