RESOURCE LIBRARY

Judge Advisor Assistant (JAA) Jul. 2 2018| 0 KB

Content Type: FIRST Robotics Competition
Tags: Training, Volunteer
(5)

The Judge Advisor Assistant role for FIRST Robotics Competition assists the Judge Advisor throughout the event. Collaborates with event management staff to ensure the Judges are meeting the competition schedule deadlines, oversees the food and drinks delivered to the Judge room and is responsible for motivating and energizing the Judge panel throughout the competition. The Judge Advisor Assistant does not interview teams or participate in the awards selection process.

*Must sign a Conflict of Interest and Disclosure Statement prior to start of service.

Responsibilities

  • Ensure correct room set-up for the judge rooms; keep rooms organized and clean throughout event
  • Organize and ensure all materials and supplies needed are available
  • Assist Judge Advisor to keep Judge panel on schedule and meet deadlines
  • Provide clerical assistance, such as typing up award scripts on laptop (provided)
  • Obtain a radio from event management office to keep aware of event information and issues; inform Judge Advisor and Judge Panel of schedule changes. Return radio to office at end of day 
  • Ensure all Judges sign a Volunteer Conflict of Interest and Disclosure Statement (if needed)
  • Ensure all Judges have completed a Consent and Release Form
  • Breakdown the Judge Room at the end of the competition, repack FIRST material (if applicable)
  • Serve as a Chairman's/Dean's List Award Interview Room Runner: Ensure applicable teams/students have signed up for an interview time slot; are waiting in line to be interviewed; and retrieve teams/students from the Pits who are absent from the line before their time slot
  • Perform other duties as assigned by Judge Advisor

Experience and Skills Needed

  • FIRST experience not required
  • Must be post-high school or equivalent (minimum age of 19 at time of service)
    • Exceptions may be granted by event Volunteer Coordinators after review and approval by FIRST Headquarters
  • Outgoing personality; high energy
  • Strong interpersonal/communication skills
  • Strong writing skills
  • Basic computer skills
  • Strong organizational skills
  • Ability to move about the facility

 

Volunteer Time Commitment

  • Pre-event training (could include in-person or teleconference)
  • Pre-event Set-up (1/2 day)
  • Minimum 2 full day commitment at event

Note: Event schedules vary. Please check the event schedule and talk to your Volunteer Coordinator and Judge Advisor for detailed information on when you are expected to arrive. Volunteers should arrive on site 15-20 minutes prior to the start of every shift to allow time to check in at the Volunteer Registration table.

Training

The Judge Advisor Assistant is provided with a checklist of responsibilities prior to, or at the event. The Judge Advisor provides guidance during the event.

Reporting Relationships and Supervision

Direct supervision: Judge Advisor
On-site guidance: Event Manager and/or Volunteer Coordinator

 

* Must read and comply with the FIRST Code of Conduct