RESOURCE LIBRARY

The Pit Administration Supervisor for FIRST Robotics Competition is a key volunteer position. They manage all activities in the Pit, along with Pit area operations including coordination of the Pit Administration station, team interface, and collaborates with Emergency Medical Technicians (EMTs).

Responsibilities

• Complete FIRST’s Data Privacy and Protection training
  • Maintain confidentiality of personal information in compliance with the FIRST Privacy Policy
• Participate in mandatory training conducted by FIRST prior to the event
• Attend Volunteer Meeting and conduct training for Pit Administrator, Spare Parts Attendant, Machine Shop Shuttle Driver, and Pit Announcer (if one is assigned) 
• Set up the Pit Administration station and direct completion of team registration packet assembly prior to start of the event
• Prohibit teams and guests from entering Pit prior to scheduled opening time; facilitate the on-time departure of teams after Pit closes
• Ensure teams complete and submit required forms; coordinate resolution for teams that do not bring required forms to the event
• Supervise Pit Administrators, including the Pit Announcer (if one is assigned)
• Customer-facing, must be friendly and always behave in a graciously professional manner
• Answer questions from teams and visitors in the Pit area
• Primary interface with the EMTs; collaborate with EMTs on preparing Medical and Youth Protection Reports of Concern as required
• Return all team presentation materials to competing teams 
• Check with event management for specific event/on-site communication expectations. This may or may not include an event radio 
• Supervise Pit station break down process/repacking of Pit travel crates during the final award ceremony
• Attend the daily morning meeting if directed by the Event Manager
• Volunteers should only congregate around the scoring table or playing field as is necessary to fulfill the duties of their volunteer position
• No one in official event apparel (volunteer shirt or FIRST/Partner staff clothing) around the playing field should be openly cheering for one team

Experience and Skills Needed

• 1-2 years of experience as a FIRST Pit volunteer preferred, but not required
• Minimum age: 21
  • Exceptions may be granted by event Volunteer Coordinators after review and approval by the local Program Delivery Partner
• Ability to "take charge"; be assertive, but tactful
• General knowledge of facility and event layout
• Strong interpersonal/communication skills
• Strong organizational skills
• Self-directed individual
• Ability to work as a member of a team
• Must be willing to commit to the duration of the event and work extended hours

Note: Event schedules vary. Please check the event schedule and talk to your Volunteer Coordinator for detailed information on when you are expected to arrive. Volunteers should arrive on site 15-20 minutes prior to the start of every shift to allow time to check in at the Volunteer Registration table.

Training

Resources:

• Regional Pit Admin Supervisor Manual 
• District Pit Admin Supervisor Manual
• 2025 Training Presentation Slides (as PDF)

Pit Admin Supervisor Trainers: Naomi Mancuso & Daniela De Los Reyes

Training Conference Calls:

Dial In Information:

• ​US Dial-In Number: +1 603-250-6811
• Alternative Dial-In Numbers: Conference Dial-In Number
• Online: Join the Pit Administrator Supervisor Conference Calls

Access Code: 988 181 889#

Pre-Season Calls:

• Rookies Only - February 12th at 7pm - 8pm ET
• Veterans - February 19th at 7pm - 8pm ET

Weekly Calls:

• March 4th at 7pm - 8pm ET
• March 11th at 7pm - 8pm ET

All recorded training files can be found in this Box Folder. 

Reporting Relationships and Supervision

• On-Site Support: Volunteer Coordinator

* Must read and comply with the Volunteer Handbook.