RESOURCE LIBRARY

Pit Administration Supervisor Jul. 21 2017| 0 KB

Content Type: FIRST Robotics Competition
Tags: Training, Volunteer
(6)

The Pit Administration Supervisor for FIRST Robotics Competition is a Key Volunteer position. They manage all activities in the Pit, along with Pit area operations including coordination of Pit Administration station, team interface, and collaborates with Emergency Medical Technicians (EMTs).

Responsibilities

  • Participate in mandatory training offered by FIRST headquarters prior to the event
  • Attend Volunteer Meeting and conduct training for Pit Administration Support, Spare Parts Attendant, Machine Shop Shuttle Driver, Pit Announcer, and Team Queuing volunteers
  • Set up the Pit Administration station and direct completion of team registration packet assembly prior to start of event
  • Prohibit teams and guests from entering Pit prior to scheduled opening time; facilitate on-time departure of teams after Pit closes
  • Ensure teams complete and submit required forms; coordinate resolution for teams that do not bring required forms to the event
  • Supervise Pit Administration volunteers, including the Pit Announcer
  • Customer facing, must be friendly and behave in a graciously professional manner at all times
  • Answer questions from teams and visitors in the Pit area
  • Oversee the distribution of the participation pins
  • Primary interface with the EMTs; collaborate with EMTs on preparing Medical and Non-Medical Incident Reports as required
  • Return Chairman's Award Feedback to competing teams (Saturday afternoon)
  • Obtain a radio from event management office to keep aware of event information and issues, return it to office at end of day 
  • Supervise Pit station break down process/repacking of Pit travel crates during the final award ceremony
  • Monitor team load out
  • May be required to attend daily morning meeting conducted by Event Manager/Coordinator

Experience and Skills Needed

  • 1-2 years of experience as a FIRST Pit volunteer preferred
  • Must be post-high school or equivalent (minimum age of 19 at time of service)
  • Ability to "take charge"; be assertive, but tactful
  • General knowledge of facility and event layout
  • Strong interpersonal/communication skills
  • Strong organizational skills
  • Self-directed individual
  • Ability to move about the facility, and stand for long periods of time
  • Ability to work as a member of a team
  • Must be willing to commit to duration of the event and work extended hours
  • Must be able to lift at least 25 pounds

 

Volunteer Time Commitment

  • Pre-event training calls
  • Set-up Day (half day commitment)
  • Minimum 2 full day commitment (Districts)
  • Minimum 3 full day commitment (Regionals)

Note: Event schedules vary. Please check the event schedule and talk to your Volunteer Coordinator for detailed information on when you are expected to arrive. Volunteers should arrive on site 15-20 minutes prior to the start of every shift to allow time to check in at the Volunteer Registration table.

Training

       Pit Admin Supervisor Trainer: Naomi Mancuso

       Training Conference Calls: Coming Soon!

       Manual - download

Reporting Relationships and Supervision

On-site oversight: Volunteer Coordinator

 

* Must read and comply with the FIRST Code of Conduct