Pit Administration Supervisor Aug. 3 2021| 0 KB

Content Type: FIRST Robotics Competition, Volunteer
Program: FIRST Robotics Competition
Tags: Training, Volunteer

The Pit Administration Supervisor for FIRST Robotics Competition is a key volunteer position. They manage all activities in the Pit, along with Pit area operations including coordination of Pit Administration station, team interface, and collaborates with Emergency Medical Technicians (EMTs).


  • Participate in mandatory training offered by FIRST HQ prior to the event
  • Attend Volunteer Meeting and conduct training for Pit Administration Support, Spare Parts Attendant, Machine Shop Shuttle Driver, Pit Announcer, and Team Queuing volunteers
  • Set up the Pit Administration station and direct completion of team registration packet assembly prior to start of event
  • Prohibit teams and guests from entering Pit prior to scheduled opening time; facilitate on-time departure of teams after Pit closes
  • Ensure teams complete and submit required forms; coordinate resolution for teams that do not bring required forms to the event
  • Supervise Pit Administration volunteers, including the Pit Announcer
  • Customer facing, must be friendly and behave in a graciously professional manner at all times
  • Answer questions from teams and visitors in the Pit area
  • Primary interface with the EMTs; collaborate with EMTs on preparing Medical and Non-Medical Incident Reports as required
  • Return Chairman's Award Feedback to competing teams (Saturday afternoon)
  • Obtain a radio from event management office to keep aware of event information and issues, return it to office at end of day 
  • Supervise Pit station break down process/repacking of Pit travel crates during the final award ceremony
  • Monitor team load out
  • May be required to attend daily morning meeting conducted by Event Manager/Coordinator

Experience and Skills Needed

  • 1-2 years of experience as a FIRST Pit volunteer preferred
  • Must be post-high school or equivalent (minimum age of 19 at time of service)
    • Exceptions may be granted by event Volunteer Coordinators after review and approval by FIRST HQ
  • Ability to "take charge"; be assertive, but tactful
  • General knowledge of facility and event layout
  • Strong interpersonal/communication skills
  • Strong organizational skills
  • Self-directed individual
  • Ability to move about the facility, and stand for long periods of time
  • Ability to work as a member of a team
  • Must be willing to commit to duration of the event and work extended hours
  • Must be able to lift at least 15 pounds


Volunteer Time Commitment

  • Pre-event training calls
  • Set-up Day (half day commitment)
  • Minimum 2 full day commitment (Districts)
  • Minimum 3 full day commitment (Regionals)

Note: Event schedules vary. Please check the event schedule and talk to your Volunteer Coordinator for detailed information on when you are expected to arrive. Volunteers should arrive on site 15-20 minutes prior to the start of every shift to allow time to check in at the Volunteer Registration table.


Pit Admin Supervisor Trainer: Naomi Mancuso

Training Conference Calls

Dial In Information:

Access Code:608-420-221

Pre-Season Conference Calls:

  • Wednesday - February 12, 2020 - 7:00pm - 8:00pm ET - recording
  • Wednesday - February 19, 2020 - 7:00pm - 8:00pm ET - recording

Season Conference Calls:

  • Tuesday - March 2, 2020 - 7:00pm - 8:00pm ET - recording
  • Tuesday - March 17, 2020 - 7:00pm - 8:00pm ET

Pit Admin Supervisor Manual download 

Reporting Relationships and Supervision

  • On-Site Guidance: Volunteer Coordinator


* Must read and comply with the FIRST Volunteer Rights and Responsibilities