RESOURCE LIBRARY

Volunteer Coordinator Aug. 11 2021| 0 KB

Content Type: FIRST Robotics Competition, Volunteer
Program: FIRST Robotics Competition
Tags: Training, Volunteer
(14)

The Volunteer Coordinator (VC) for FIRST Robotics Competition is a key volunteer position. Volunteer Coordinators, working with the Program Delivery Partner and/or Planning Committee, are responsible for recruiting, assigning, and managing volunteers at their assigned FIRST event. As a leadership volunteer position, there is a significant level of responsibility.

The Volunteer Coordinator is nominated by the Planning Committee via the Program Delivery Partner. Once nominated, the individual must be approved through FIRST HQ and the Chief Volunteer Coordinators. Once approved the candidate will be contacted and assigned by FIRST HQ. 

As a Volunteer Coordinator you agree to serve a role model for other volunteers by adhering to FIRST standards and following FIRST direction as noted in the policies and statements below:  

Responsibilities

  • Complete FIRST’s Data Privacy and Protection Training
    • Maintain confidentiality of volunteer personal information in compliance with the FIRST Privacy Policy and User Agreement
  • Recruit and assign all volunteers in the FIRST Volunteer Management System by the deadlines set by FIRST
  • Participate in all required Volunteer Coordinator training provided by FIRST HQ
  • Read and review the files posted in the VC Schoology
  • Attend Planning Committee Meetings (as applicable)
  • Assist volunteers applying to the event, including Youth Protection Screening; Work with FIRST to resolve all registration issues
  • Work with key volunteers on recruitment for their teams (Judge Advisor, Head Referee, Lead Robot Inspector, etc.) 
  • Inform key volunteers of dates for training and ensure they have completed their training and/or certification before the deadline set by FIRST
  • Communicate with all volunteers (assigned and unassigned) pre-event, during the event, and post-event
  • Work with Program Delivery Partner/Planning Committee to produce the volunteer page for the event program book, as applicable
  • Order volunteer apparel and material through FIRST volunteer ordering site by the deadline set by FIRST when instructed by local leadership 
  • Prepare all needed volunteer materials prior to the event (photocopies, name badges, registration paperwork, consent & release forms, walk-on forms, et al) 
  • One week before the start of your event, communicate with your event manager regarding your volunteer meals/headcount and special invited guest event
  • Communicate with the Event Manager and/or Program Delivery Partner about volunteer staffing concerns and/or issues
  • Must attend the daily morning meeting conducted by Event Manager

Experience and Skills Needed

  • Prior experience as a FIRST volunteer is preferred, but not required
  • Must be at least 23 years of age at time of service (exceptions may be granted by FIRST HQ)
  • Understand and be able to publicly represent the FIRST mission
  • Strong interpersonal and communication skills (written and oral)
  • Proficient use of technology - email, navigation of websites, online forms, spreadsheets
  • Ability to supervise, manage, and evaluate volunteers
  • Ability to collaborate with others; work as a member of a team
  • Attention to detail
  • Physically active role, requires mobility

Volunteer Time Commitment

Pre-event Commitment

  • September-December: Approx. 10 hours per week
  • January - February: Approx. 15 hours per week
  • March - April: Approx. 20 hours per week
  • Pre-event training calls

During Event Commitment

  • Setup Day (half day commitment)
  • Minimum 2 full day commitment (Districts)
  • Minimum 3 full day commitment (Regionals)

Note: Event schedules vary. Please check the event schedule and talk to your Program Delivery Partner for detailed information on when you are expected to arrive.  

Training

Training occurs throughout the year from FIRST HQ. Training will be provided via regularly scheduled conference calls, email blasts, webinars, and written material.

Reporting Relationships and Supervision

Volunteer Coordinators report directly to FIRST HQ. VCs work closely with their Program Delivery Partners (PDP). Support is provided by FIRST HQ, the PDP, and the Planning Committee.

 

* Must read and comply with the FIRST Volunteer Rights and Responsibilities