RESOURCE LIBRARY

Volunteer Coordinator May. 27 2021| 0 KB

Content Type: FIRST Robotics Competition, Volunteer
Program: FIRST Robotics Competition
Tags: Training, Volunteer
(14)

The Volunteer Coordinator (VC) for FIRST Robotics Competition is a key volunteer position. Volunteer Coordinators, working with the Regional Director and/or Planning Committee, are responsible for recruiting, assigning, and managing volunteers at their assigned FIRST event. As a leadership volunteer position, there is a significant level of responsibility.

The Volunteer Coordinator is nominated by the Event Planning Committee, then is reviewed by the senior volunteer coordinator in a district/territory and submitted to the Regional Director. The Regional Director submits the nomination of this individual to FIRST. Every individual nominated to be a Volunteer Coordinator must be reviewed and approved by FIRST HQ. Once approved the candidate will be contacted and assigned by FIRST HQ. 

As a Volunteer Coordinator you agree to serve a role model for other volunteers by adhering to FIRST standards and following FIRST direction as noted in the policies and statements below:  

Responsibilities

  • Complete FIRST’s data Privacy and Protection Training and Youth Protection Screening. 
  • Recruit volunteers to help in preparation for and execution of the challenges and submitted awards by the deadlines set by FIRST.
  • Maintain on-going communication with your volunteer community. 
  • Participate in all required Volunteer Coordinator calls. 
  • Read and review the files posted in the Volunteer Coordinator Schoology page. 
  • Attend Regional or District Planning Committee Meetings (if applicable).
  • Help volunteers in the FIRST Volunteer Management System by the deadline set by FIRST. Work with FIRST to resolve all registration issues. 
  • Coordinate with your Judge Advisor (JA) regarding recruiting and assigning volunteers. This may include: reaching out to volunteers, assigning volunteers, etc.
  • Maintain confidentiality of volunteer personal information in compliance with the FIRST Privacy Policy and User Agreement.
  • Communicate with all volunteers (assigned and unassigned) pre-challenge period, during the challenge period, and post-challenge period.  
  • Create and distribute volunteer orientation material.  
  • Communicate with the Event and/or Regional Director about volunteer staffing concerns and/or issues. 
  • Seek feedback from Program Delivery Partners (PDP), Planning Committees and VC’s when needed.

Experience and Skills Needed

  • Prior experience as a FIRST volunteer is preferred, but not required
  • Must be at least 23 years of age at time of service (exceptions may be granted by FIRST)
  • Understand and be able to publicly represent the FIRST mission
  • Strong interpersonal and communication skills (written and oral)
  • Proficient use of technology - email, navigation of websites, online forms, spreadsheets
  • Ability to supervise, manage, and evaluate volunteers
  • Ability to collaborate with others; work as a member of a team
  • Attention to detail
  • Physically active role, not sedentary

Volunteer Time Commitment

  • Volunteer Coordinator Training which includes conference calls and reviewing VC materials
  • Volunteer Recruitment and engagement will take place between January & April
  • Coordinating with Program Delivery Partners & Judge Advisors

Note: Event schedules vary. Please check the event schedule and talk to your Regional Director for detailed information on when you are expected to arrive.

Training

Training occurs throughout the year from FIRST HQ. Training will be provided via regularly scheduled conference calls, email blasts, webinars, and written material.

Reporting Relationships and Supervision

Volunteer Coordinators will report directly to FIRST HQ and their Regional Director or Planning Committee. Support will be provided by FIRST HQ, the Regional Director, and the Planning Committee.

 

* Must read and comply with the FIRST Volunteer Rights and Responsibilities