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Youth Registration System Overview Oct. 23 2018| 0 KB

Content Type: FIRST General
Tags: Events, Registration, Team
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Youth Team Member Registration is completed through the FIRST Dashboard and is for team members who have been invited to an existing team. Looking for a team to join?
FIRST requires all youth team members to register. Youth Team Members who have not registered will not be permitted to compete in FIRST events or competitions.   

Complete Registration Now

Table of Contents:


Parents:

There are 2 options to register:

Option 1: Parents registering youth without an existing profile:

  1. Your youth's Lead Coach/Mentor may have sent you an email invitation with the registration link, team number and program.
  2. If you did not receive an email invitation, ask the Lead Coach/Mentor to provide you with the FIRST program name (e.g.., FIRST® LEGO® League Jr., FIRST® LEGO®League, FIRST® Tech Challenge or FIRST® Robotics Competition), and team number your youth wants to join. You need this information to complete registration.
  3. Click the registration link indicated in the email invitation, or, go to www.firstinspires.org home page, and at the top right corner of the home page click "Sign Up" (if you're a new user) or "Log In" if you're a returning
  4. Once logged in, select the "Parent/Guardian - Youth" tab from the Dashboard. On a mobile device, the icon will appear as a person with their arms raised.
  5. Here, click the "Add Youth" button to add your youth. You will then be prompted to complete the youth's user profile. If the youth is age 13 or older, you will be asked to provide an email address for the youth. However, the youth email address and the parent/guardian email address must be different. Once the youth profile is complete, you will be prompted to enter your youth's School Information. Next, you will prompted to sign your youth's electronic Consent and Release Form. After you've signed the form, you will be prompted to select the program your youth is participating in and enter the team number.
  6. You are done! Please note: You will now see an “Application Pending” message. Your youth is not enrolled on the team until the Lead Coach/Mentor accepts your youth to the team, at which time that message will clear.

Option 2: My youth created their own account and User Profile, how do I complete the youth registration?

  1. Any youth age 13 or older is able to create their own account on our website and complete registration up to the point of signing the FIRST Consent and Release Form.
  2. From the FIRST Consent and Release Form page, the youth is prompted to send the parent an email invitation to electronically sign the FIRST Consent and Release Form.
  3. To sign the form, please go to www.firstinspires.org and either create a new account (new users) or log in to your existing account (returning users)(located at the top right corner of the home page).
  4. Once logged in, in the upper right corner of the Dashboard next to your name, please select the down arrow. From this dropdown menu, select the "My Roles and Invitations" link.
  5. Accept your youth's invitation. Go back to Dashboard, and click the “Parent/Guardian-Youth” tab.
  6. Under the "Parent/Guardian - Youth" tab, select the "Youth Options" button next to your child’s name and select "Youth Consent Form" from the menu.
  7. Select "Accept" on the Consent & Release page to electronically sign the form.
  8. You are done! Please note: Your youth is not enrolled on the team until the Lead Coach/Mentor accepts your youth to the team. 

Questions? Contact firstteammembers@firstinspires.org.

 


Youth (age 13 or older):

Youth over age 13 can start the registration process by either:

  1. Using the invitation sent by your FIRST Tech Challenge or FIRST Robotics Competition coach/mentor and following the instructions or
  2. Go to firstinspires.org.  At the top right corner of the homepage, click sign up and then create an account.  Once you have confirmed your account, return to the home page, click sign in, and then click “Parent/Guardian-Youth” tab and complete the registration. You will need your parent/guardian to create an account (if they do not already have one) and sign your consent and release form.

Questions? Contact firstteammembers@firstinspires.org.

 


Lead Coach/Mentor

Only the Lead Coach/Mentors 1 and 2 have access to the roster portion of the team. Please note your team will need to have two screened Lead Coach/Mentors in place before you can invite your team members and view the roster.

How to invite parents to register their youth to a FIRST LEGO League Jr. or FIRST LEGO League team:

  1. Log in to your Dashboard at www.firstinspires.org.
  2. Click on the "Invite Contacts" link located in the "Team Contacts/Roster" column.
  3. Click on the blue “INVITE CONTACTS” button.
  4. Select "Parent/Guardian" as the contact type.
  5. Enter the parent’s name and email address in the appropriate fields and click "Add."
  6. Enter additional parents as needed; be sure to click “add another” after your last entry even if you are not adding another name.
  7. Click “Send Invitation.”

This will generate an email to the Parent/Guardian Contact alerting them that they have been invited to sign the youth Consent & Release form and to apply their youth to your team. If they do not already have a user profile, they will be asked to create a parent account and complete their child’s profile from the Parent/Guardian – Youth tab. For complete instructions for new and returning parents please refer to the Parents section of this page.

Once the parent/guardian has submitted their youth's application, you will need to go back to the Team Contacts page to accept or decline the youth team members. To do so, scroll down to “Application Pending" under the Youth Members section then click the “Options” menu on their contact card. You will then see the accepted team members on your printable roster.

How to invite parents to register their youth to a FIRST Tech Challenge or FIRST Robotics Competition team:

For youth under 13 years of age or those without their own email address:

  1. Log in to your Dashboard at www.firstinspires.org.
  2. Click on the "Invite Contacts" link located in the "Team Contacts/Roster" column.
  3. Click on the blue “INVITE CONTACTS” button.
  4. Select "Parent/Guardian" as the contact type.
  5. Enter the parent’s name and email address in the appropriate fields, and click "add."
  6. Enter additional parents as needed; be sure to click “add another” after your last entry even if you are not adding another name.
  7. Click “Send Invitation.”

This will generate an email to the Parent/Guardian Contact alerting them that they have been invited to sign the youth consent and release form and to apply the youth to your team. If they do not already have a user profile, they will be asked to create parent account and complete their child’s profile from the Parent/Guardian – Youth tab. For complete instructions for new and returning parents please refer to the Parents section of this page.

 

For youth 13 years and older who have their own email address:

  1. Log in to your Dashboard at www.firstinspires.org.
  2. Click on the "Invite Contacts" link located in the Team Contacts/Roster column.
  3. Click on the blue “INVITE CONTACTS” button.
  4. Select “Youth Team Member” as the contact type.
  5. Enter the youth’s name and email address in the appropriate fields, and click "add."
  6. Enter additional youth as needed; be sure to click “add another” after your last entry even if you are not adding another name.
  7. Click “Send Invitation.”

This will generate an email to the youth which will ask them to update their profile, apply to the team, and invite their parent/guardian to sign the consent form.

Once the student or parent has applied to the team, you will need to go back to the Team Contacts page to accept or decline the youth team members. To do so, scroll down to “Application Pending" under the Youth Members section then click the “Options” menu on their contact card. You will then see the accepted team members on your printable roster.

              Questions? Contact firstteammembers@firstinspires.org.

 


Frequently Asked Questions - General

Who is a FIRST Youth Team Member?
FIRST youth team member is a youth participant on any FIRST Team:  FIRST LEGO League Jr., FIRST LEGO League, FIRST Tech Challenge, and FIRST Robotics Competition.  

How do I register my Youth with FIRST?
Please view our instructions here. You may also reference our Youth Registration System guide.

When do the registration and FIRST Consent and Release form need to be completed?
You must complete registration and sign the FIRST Consent and Release form prior to your youth's initial FIRST competition or event.

Why is FIRST requiring youth team members to register?
Registration of youth team members is needed to:

  • Establish a system of communication with parents of team members
  • Comply with Youth Protection policies by having a way for FIRST to contact parents of participants in case of emergency
  • Provide Lead Coaches/Mentors with a Team Roster that identifies their Team and makes management of paperwork easier
  • Provide FIRST with data on who is benefiting from our programs, apply for funding and sponsorships and help us grow our programs
  • Reduce the cost and amount of paper that needs to be processed at FIRST events, then shipped and stored at Headquarters

How will FIRST use the information I provide?
FIRST will use the information to:

  • Understand whom our programs are serving to ensure they are accessible to all.
  • Meet the requirements of Sponsors, foundations, and funders who require FIRST to report on the total number of participants served, and their demographic characteristics.
  • Provide you with information about FIRST programs and opportunities. Youth under the age of 13 will not be contacted by FIRST.
  • The FIRST Privacy Policy provides more information on how FIRST stores and uses registration data.

Will the Lead Coach/Mentor have access to my youth's data?
Your youth's first name and last name will be shared with the Lead Coaches/Mentors of your youth's team once they are screened. In addition, Lead Coaches/Mentors will have your name, phone, and email address. For youth 13 years of age or older, the Lead Coaches will have access to your youth's email and phone (if different from the parent). No other information is shared with the Lead Coaches/Mentors.  Please see the FIRST Privacy Policy for more information.

How will FIRST protect our information and identity?
FIRST takes the protection and privacy of data very seriously. Our Privacy Policy ensures that data is protected and used appropriately. For more information, please review the Privacy Policy.

What if my youth does not have a team to join?
FIRST does not match youth to teams. You may find a list of teams in your area at Teams & Events. The FIRST Forums are a great place to reach out to other members of our community. Another great way to connect with teams in your area is by attending a local event. All of our events are free and open to the public, and you can search for events in your area at Teams & Events. We also encourage you to consider starting a team!

How do I register my youth if I do not have a computer or access to the Internet?
There are several options if you do not have access to a computer or the Internet. You can speak with the Lead Coach/Mentor of your youth's team to determine if he or she has access to a computer you can use to register your youth. Some teams hold a registration meeting where parents register their youth together. Most local libraries have free computer and Internet access. If the team is connected to your youth's school, you may be able to access a computer there. If you are not able to access a computer, email or the Internet, please ask your youth's Lead Coach/Mentor to download it from his or her Team Contacts page.

What if I do not register my youth?
FIRST requires all teams to have youth team members registered with FIRSTYouth team members who have not registered will not be permitted to compete in FIRST events.            

What if I still have questions?
You may contact FIRST Headquarters if you have any other questions. Please reach us by calling 603-666-3906, Option ”0” or email us at firstteammembers@firstinspires.org.


Frequently Asked Questions - Youth Registration Process

I registered my youth but indicated the wrong team number or program. What should I do?
If you input an incorrect team number or program, you will be able to withdraw the youth's application from the team in the Youth Registration System. To do this, log in to your account and select the "Withdraw from team" button from the Parent/Guardian - Youth tab. After you withdraw from the incorrect team, you can enter the correct program and team number.

I did not receive my account activation email. How can I activate my account?
You can activate your account by clicking "log in", followed by "forgot password" on the www.firstinspires.org homepage. Click on “forgot password” and follow the directions.

My email changed. How do I access my account?
You may log into the system with your existing login credentials and update your email address in your user profile.

If you do not remember your password to your existing login credentials, but still have access to your old email account, please visit the login page here: www.firstinspires.org. Click on the forgot password link and follow the directions from there. If you are still having issues, please email firstteammembers@firstinspires.org with your new email address, and we will assist you by updating your email address. Once your email is updated, you will receive a confirmation at the new email address.

It looks like I have completed all of my youth’s account information, but I do not see the FIRST Consent and Release form to sign?
As the parent/guardian, you must be logged into the system with YOUR user account email address. Once logged in, under the "Parent/Guardian - Youth" tab, select the "Youth Options" button and select "Youth Consent Form" from the menu.

My youth's team application was denied—why?
Your youth’s Lead Coach/Mentor accepts or denies youth team member applications. Please contact them directly as FIRST HQ has no information regarding application status.

My youth is 18. Do I need to complete a FIRST Consent and Release form for him/her?
No, as a legal adult, your youth can complete the registration process and sign the FIRST Consent and Release form from their own user account.

Additional information
If you have any further questions, please contact us at: firstteammembers@firstinspires.org or 800-871-8326, Option “0”  for assistance.