Volunteer Room Assistant

Volunteer as a Volunteer Room Assistant

FIRST Robotics Competition Only

The Volunteer Room Assistant assists the Volunteer Coordinator with volunteer check in and/or monitors the volunteer room. This role is perfect for friendly, detail-oriented individuals (13+) who enjoy being part of a team and making others feel appreciated and informed.

Minimum Age: 13 years old

Experience: No FIRST or Related Field Experience required

Training: Some pre-event training required

• Data Privacy and Protection Training is required through FIRST Training. 
• Additional role specific training will be provided by the Volunteer Coordinator on site.

Role Details:

• Work with the Volunteer Coordinator to be trained in the process of checking in registered volunteers, issuing name badges, volunteer t-shirts, and other volunteer recognition items
• Establish that the volunteer registration process is set and organized prior to check-in
• Obtain all necessary forms and documents from the Volunteer Coordinator before the start of the event. This may be in the form of links or paper documents.
• If equipment will be used during the registration process, ensure equipment is in working order and secure/store equipment at the end of each day
• Greet and check in volunteers as they arrive at the event; ensure that all volunteers check-in daily before starting their volunteer duties (ideally before breakfast)
• Ensure that only authorized individuals are permitted into volunteer areas, including the volunteer lounge
• Gather all completed necessary paper forms from volunteers and work with the Volunteer Coordinator/Pit Administration Supervisor to send them back to FIRST at the close of the event
• Break down registration table and equipment at the close of the event, and other duties as requested by the Volunteer Coordinator
• An understanding of office technology, and the ability to utilize them is helpful (e.g., spreadsheets, printers, copiers)
• Self-directed individual
• Strong interpersonal, communication, and leadership skills
• Willingness to collaborate with others
• Volunteers should focus on the role they are filling at that event. This includes:
  • Helping avoid the appearance of bias by not cheering for one specific team when wearing official event apparel (volunteer shirt or FIRST/Partner staff clothing). Instead, we encourage volunteers to cheer for all teams equally.  
  • Refrain from accessing sensitive event areas unless they are necessary to fulfill your volunteer role for this event. This can include playing field access, scoring table and judging rooms.
  • Wearing volunteer specific apparel (e.g. FTA shirt, Robot Inspector hat, etc) only when filling that specific role.  
• Must read and comply with the Volunteer Handbook

Volunteer Time Commitment:

• Can be divided among multiple volunteers for the duration of the event 
• Preferred 2 full day commitment (Districts)
• Preferred 3 full day commitment (Regionals)

Reports to: Volunteer Coordinator

Currently a Volunteer Room Assistant  and looking for a challenge? Volunteer Coordinator might be a great role for you!