Volunteer Room Assistant May. 10 2024| 0 KB

Content Type: FIRST Robotics Competition, Volunteer
Program: FIRST Robotics Competition
Tags: Training, Volunteer

The Volunteer Room Assistant for FIRST Robotics Competition assists the Volunteer Coordinator with volunteer check in and/or monitors the volunteer room.


  • Work with the Volunteer Coordinator to be trained in the process of checking in registered volunteers, assigning "walk-on" volunteers, issuing name badges, volunteer t-shirts, and other volunteer recognition items. Must be familiar with the Walk-On Event Volunteer Policy
  • Establish that the volunteer registration process is set and organized prior to check-in
  • Obtain all necessary forms and documents from the Volunteer Coordinator before the start of the event. This may be in the form of links or paper documents.
  • If equipment will be used during the registration process, ensure equipment is in working order and secure/store equipment at the end of each day
  • Greet and check in volunteers as they arrive at the event; ensure that all volunteers check-in daily before starting their volunteer duties (ideally before breakfast)
  • Check for proper authorization for presence and upon entry into the volunteer room; i.e. volunteers wear a FIRST "Volunteer" shirt and volunteer name badge identifying their status
    • A counter may be used to get an accurate number of volunteers that eat in the facility.
  • Gather all completed necessary paper forms from volunteers and work with the Volunteer Coordinator/Pit Administration Supervisor to send them back to FIRST HQ at the close of the event
  • Break down registration table and equipment at the close of the event, and other duties as requested by the Volunteer Coordinator

Experience and Skills Needed

  • FIRST experience not required
  • Minimum age: 13
  • An understanding of office technology, and the ability to utilize them is helpful (e.g., spreadsheets, printers, copiers)
  • Self-directed individual
  • Strong interpersonal, communication, and leadership skills
  • Willingness to collaborate with others

Volunteer Time Commitment

  • Can be divided among multiple volunteers for the duration of the event
  • Preferred 2 full day commitment (Districts)
  • Preferred 3 full day commitment (Regionals)

Note: Event schedules vary. Please check the event schedule and talk to your Volunteer Coordinator for detailed information on when you are expected to arrive. Volunteers should arrive on site 15-20 minutes prior to the start of every shift to allow time to check in at the Volunteer Registration table.


Training will be provided by the Volunteer Coordinator on site

Reporting Relationships and Supervision

  • Direct Supervision and On-Site Support: Volunteer Coordinator


* Must read and comply with the Volunteer Handbook