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Submitted Awards Nov. 24 2020| 0 KB

Content Type: FIRST Robotics Competition
Tags: Awards, Game/Challenge, Team
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Team Updates notify the FIRST Robotics Competition community of content changes to any official season documentation (e.g. the Game & Season Manual, Award deadlines, drawing changes, etc.) or important season news. Team Updates will not highlight typo fixes. Any noteworthy changes to content on this page will be highlighted in a Team Update. The dates listed under "Updates" will reflect the associated Team Update where any updates are made. This document is considered the authority on Submitted Awards.

The Lead Coach/Mentor 1 or Lead Coach/Mentor 2 for your team must assign at least one (1) and up to two (2) student award submitters in the FIRST Robotics Competition Team Registration System. Those students will be notified of their status via email and may then log into Youth Team Member Registration System and be able to view the awards submission section on their main page.

Chairman’s Award and Woodie Flowers Award must be submitted through the Youth Team Member Registration System. The FIRST Dean’s List Award must be submitted by the team’s Lead Coach/Mentor 1 or Lead Coach/Mentor 2 contact through the Team Registration System.

By making a submission, the Submitter irrevocably grants to FIRST and the FIRST designees the right to use any or all of the submission in any and all media for the purpose of describing the submission, describing the Award, and/or otherwise promoting. 


Chairman's Award

Updates

  • October 22, 2020

Dates

  • Submission Opens: Thursday, November 19, 2020, at 12pm ET
  • Submission Closes: Thursday, February 25, 2021, at 3pm ET

Description

The Chairman’s Award is the most prestigious award at FIRST, it honors the team that best represents a model for other teams to emulate and best embodies the mission of FIRST. It was created to keep the central focus of FIRST Robotics Competition on the ultimate goal of transforming the culture in ways that will inspire greater levels of respect and honor for science and technology, as well as encouraging more of today’s youth to become science and technology leaders. 

Overview

The concept of the Chairman’s Award enables FIRST to recognize teams for their exemplary efforts in spreading the FIRST message. Teams must submit for this award by the deadline to be eligible for the award. After submitting, teams will receive an email to confirm the submission has been accepted and it will also list the events the team is eligible to be judged at. The teams who have earned the Regional and District Championship Chairman’s Award can travel to the FIRST Championship to be considered for the Chairman’s Award.

Chairman's Award Eligibility 

Teams are eligible for the Chairman’s Award at each Regional or District event at which they compete. District Teams are not eligible to win the Chairman’s Award at Regional events or inter-district events. Teams will be restricted to earning this award once at each level of competition. In other words, once a team has earned the Chairman’s Award at a Regional or District event, they may not earn it again that season at a later Regional or District Event.

FIRST will present a Chairman’s Award to 1 winning team at each Regional and District event. Chairman’s Award recipients from District events will go forward to be considered for the Chairman’s Award at the District Championship. Chairman’s Award recipients from Regionals and the District Championships will go forward to be considered for the Chairman’s Award at the FIRST Championship.

* Note: All teams that received a NASA Grant must prepare a Chairman’s Award submission online through the FIRST Dashboard as part of the grant requirement even though they may be ineligible to win if they fall into one of the below categories.

Ineligible Teams

  • Hall of Fame
    Hall of Fame members; i.e., teams that have already earned the Championship Chairman’s Award, are ineligible to resubmit for consideration for 5 years. Members of the Hall of Fame are here.
  • First Year Teams
    Because the Chairman’s Award recognizes sustained excellence and impact, not just a 1 year team effort, it is not possible for any first-year team (including rookie teams and new teams that have been assigned a veteran number) to receive the Chairman’s Award. First year teams will NOT be considered for the award, are NOT required to provide a Chairman’s Award video, and will not be interviewed.

Submission Content and Award Emphasis

The Chairman’s Award is presented to the team judged to best exemplify the true meaning of FIRST through measurable impact on participants, school, and community at large with emphasis on promoting science and technology through FIRST programs.

While the Chairman’s Award is about “more than robots”, teams often leverage their robots to enhance their impact on the broader community. For this reason, it is expected teams in contention for the Chairman’s Award will have built a robot appropriate to the game’s challenges for the season. This does not require the team to have ranked at a certain level during the event but does require teams to put in more than just the minimal effort necessary to field a drivable robot.

The criterion for the Chairman’s Award has special emphasis on recent accomplishments within the last 3 years. The judges focus on teams’ activities over a sustained period, as distinguished from just the robot design and build period.

The FIRST Robotics Competition is not about machines; it is about the experience of people working together toward a shared goal. Documenting and preserving your team’s FIRST experience becomes an important component of the over-all FIRST experience.

Submission Format

  • Each executive summary is limited to 500 characters, including spaces and punctuation.
  • The Essay is limited to 10,000 characters, including spaces and punctuation.
  • To help standardize Chairman’s Award judging, FIRST has developed a definition list for terms commonly used by teams. Teams are responsible for policing their own choice of words. Click here to see the Chairman's Definitions
    • Please note that teams are encouraged to provide documentation during the interview to the Judges using the Chairman's Documentation Form (editable word doc here). Note that this is not a required form (i.e. you can still be eligible without this form) but providing it shows the Judges that your activities are well planned and documented.

Submission Process

  • Students must submit their team’s Chairman’s Award submission, in English, through the FIRST Dashboard. Follow the directions shown on the site to submit your team’s entry.
  • Submitters must enter information, save it, and return to the site to edit the Chairman’s Award submission until they are ready to finalize it for final judging. All entries must be finalized and submitted by the deadline. Although we are not requiring a video submission this season, teams will not be able to submit the application without agreeing to the Chairman's Video Consent & Release of Rights Form in the submission portal.  No entries will be accepted or altered after this deadline.
  • Chairman’s Award submitters will go into the FIRST Dashboard and enter the following required information. Team Number, Name, and Location are automatically included and provided to the judges.

Executive Summaries

  • Describe the impact of the FIRST program on team participants within the last 3 years. This can include but is not limited to percentages of those graduating high school, attending college, in STEM careers, and in FIRST programs as mentors/sponsors.
  • Describe your community along with how your team addresses its unique opportunities and circumstances.
  • Describe the team’s methods, with emphasis on the past 3 years, for spreading the FIRST message in ways that are effective, scalable, sustainable, and creative. How does your team measure results?
  • Please provide specific examples of how your team members act as role models within the FIRST community with emphasis on the past 3 years.
  • Describe your team’s initiatives to Assist, Mentor, and/or Start other FIRST teams with emphasis on activities within the past 3 years.
  • Beyond starting teams, what initiatives have you done to help inspire young people to be science and technology leaders and innovators? What results have you seen from your efforts in the past 3 years?
  • Describe the partnerships you've created with other organizations (teams, sponsors, educational institutions, philanthropic entities, etc.) and what you have accomplished together with emphasis on the past 3 years
  • Describe your team's efforts in the past 3 years to promote equity, diversity, and inclusion within your team, FIRST, and your communities.
  • Explain how you ensure your team and the initiatives you have created will continue to run effectively for the foreseeable future
  • Describe your team’s innovative strategies to recruit, retain, and engage your sponsors within the past 3 years
  • Highlight one area in which your team needs to improve and describe the steps actively being taken to make those improvements.
  • Describe your team’s goals to fulfill the mission of FIRST and the progress you have made towards those goals.
  • Briefly describe other matters of interest to the FIRST Judges, including items that may not fit into the above topics. The judges are interested in learning about aspects of your team that may be unique or particularly noteworthy.

Essay

  • The essay portion of the Chairman’s Award submission provides teams an opportunity to describe their activities and achievements in narrative form. While Judges encourage creativity of expression, the essay must clearly deliver information and facts describing what the team is about. Teams are encouraged to use some of this space to explain how their team is structured and the number of mentors and students on the team. The essay should avoid merely duplicating information provided in the executive summary questions. However, it is appropriate for the essay to further expand on those responses and provide more in-depth discussion of notable team achievements.
  • The most effective essays are characterized by an overview of team activities during the last 3 years, followed by in-depth discussion of notable activities during the most recent 12-18 months. Judges use the essay to get a big picture view of the team and to learn about achievements that may be unique and noteworthy. 

Chairman’s Award submissions are posted on a private, password-protected site where only the judges and authorized FIRST staff can read the entries.

Please note: By making a submission the Submitter irrevocably grants to FIRST and FIRST designees the right to use any or all of the submission in any and all media for the purpose of describing the submission, describing the Award, and/or otherwise promoting FIRST and FIRST programs. Teams should always print and bring a hard copy of their submission as well as the email receipt that acknowledges their submission to the event.

In preparing this document, bear in mind that students, engineers, teachers, community, school, sponsors, families, and other supporters are all integral parts of your team experience. Your submission needs to clearly convey the factors outlined above.

Chairman's Award Interview Process

In 2021, Chairman's Award interviews will be held virtually.

  • Judge Advisors (JA) will begin reaching out to Lead 1 & 2 mentors within a few weeks after the portal closes to tell teams their assigned interview time. 
  • If a team cannot attend the scheduled time, they should let the Judge Advisor know immediately so they can reschedule the team's interview. 
  • Chairman’s Award interviews are limited to 12 minutes total; up to 7 minutes for a presentation by the team (which includes set-up) and up to 5 minutes of question and answer led by the Judges.
  • The interview time will begin after a 1-minute buffer to allow all team members to be on the call. 
  • Teams are allowed to share their screens and use video as part of their presentation for Chairman's. 
  • No more than 3 student (pre-college) team members are allowed to present information or answer questions from the Judges. One adult Team Mentor must attend the interview as a silent observer and later provide feedback to the team, but the mentor is not allowed to provide any assistance during the interview. We highly encourage this silent observer in order to provide timely feedback to the team based on observations and noting judges’ questions. This feedback can be very valuable in helping teams hone their skills. If the mentor provides any assistance during the interview, the Judges should respectfully remind the mentor of the rule.

Exception: If necessary, the adult mentor may provide translation services for students needing foreign language or sign language translation. This person does not count as the adult mentor observer.

  • Recording video, audio or taking pictures (including screenshots) are prohibited during the interview. 
    • In addition to FIRST prohibiting recording, there may be other legal restrictions governing recording. 

 

 

Chairman's Award Resources

 

Feedback Forms

Information coming soon!

Video Requirement

With the plan for the 2021 season to have judging done remotely and our prediction that many teams may not have access to create videos like they typically would, we have decided that the Chairman’s Video will not be required for this season. No videos will be accepted at the initial level of competition and the video will not be used in the judging process.

Regional/District Championship Chairman’s Award

Information coming soon!

The Chairman’s Award Championship Award Process

Information coming soon!

The Allaire Medal - Leadership Exemplified

Information coming soon! 

 


FIRST Dean's List Award

Updates

  • October 22, 2020

Dates

  • Submission Opens: Thursday, November 19, 2020, at 12pm ET​
  • Submission Closes: Thursday, February 18, 2021, at 3pm ET

Description

In an effort to recognize the leadership and dedication of FIRST’s most outstanding secondary school students, the Kamen family sponsors awards for selected 10th or 11th grade* students known as the FIRST Robotics Competition®  and the FIRST Tech Challenge FIRST Dean’s List Award.

Similar to the very prestigious National Merit Scholarship Award, there are three (3) levels of FIRST Dean’s List Award students.

  • FIRST Dean’s List Semi-finalists – comprised of the two (2) students in their 10th or 11th school year* nominated by each team.
  • FIRST Dean’s List Finalists - comprised of the two (2) students selected at each FIRST Robotics Competition Regional or FIRST Robotics Competition District Championship (the Qualifying Events).
    • Note: At FIRST Robotics Competition District Championships, more than two (2) students may be selected, depending on the size of the district.
  • FIRST Dean’s List Winners -  comprised of the ten (10) FIRST Robotics Competition and ten (10) FIRST Tech Challenge students selected from the applicable FIRST Dean’s List Finalists at the FIRST Championship

The students who earn FIRST Dean’s List status as either a Semi-finalist, Finalist or Winner, are great examples of current student leaders who have led their teams and communities to increased awareness for FIRST and its mission while achieving personal technical expertise and accomplishment. It is FIRST’s goal that all Dean’s List Semi-Finalists, Finalists and Winners will continue on, post award, as great leaders of FIRST’s ever growing student alumni.

Since its introduction in 2010, the FIRST Dean’s List Award has attracted the attention of prestigious colleges and universities who desire to have FIRST Dean’s List students apply for admissions. As FIRST believes such interest is beneficial to our students, those students selected as Finalists and Winners will be asked to provide written consent for the release and use of certain personal information, including image, to interested colleges/universities for the sole purpose of allowing those institutions to contact the students if they wish. Colleges/universities have expressed interest in meeting FIRST Dean’s List Award Winners and FIRST hopes that each team will take advantage of the opportunity to nominate two of their best students as FIRST Dean’s list Semi-finalists.

*NOTE: For regions of the world that do not use grade levels such as this to identify years of schooling: This award is intended for students who are two (2) to three (3) years away from entering college or university. Students that would be attending college or university in the next academic year are not eligible. Mentors will be asked for the year of graduation during the nomination process.

Submissions

After careful review of the criteria for the Dean’s List Award, each team is invited to nominate up to two student members as Semi-finalists who are 10th or 11th grade students. It’s important that teams nominate only those students they believe are truly deserving of this honor. A mentor, who is not related to either of the students chosen as the team’s Dean’s List Semi-finalists, shall complete and submit the application in the Team Registration System to compete for the FIRST Dean’s List Finalist designation. Students previously selected as FIRST Dean’s List Semi-finalists or Finalists in a prior year are eligible for nomination again this year provided they meet all of the criteria.

Please note: By making a submission, the Submitter irrevocably grants FIRST and FIRST designees the right to use any or all of the submission in any and all media for the purpose of describing the submission, describing the award, and/or otherwise promoting FIRST and FIRST programs.

Criteria

Criteria for selection of the FIRST Dean’s List Award shall include, but not be limited to a student’s:

  • Demonstrated leadership and commitment to the FIRST Core Values
  • Effectiveness at increasing awareness of FIRST in the school and community
  • Interest in and passion for a long-term commitment to FIRST
  • Overall individual contribution to their team
  • Technical expertise and passion
  • Entrepreneurship and creativity
  • Ability to motivate and lead fellow team members

Although a single mentor must submit the nomination, the team as a whole must verify the accuracy of the submission. FIRST is relying upon the team for the veracity and accuracy of the submission data.

Each entry shall include the following identifying information:

  • To be awarded the Dean’s List, a student must display academic excellence. Please describe the student’s academic performance with an indicator the school uses. (Maximum Characters: 200)
  • Name & location of student’s high school
  • Year of graduation from secondary school/high school
  • Number of years the student has participated in FIRST
  • Number of years the student has participated on the team
  • Four essays of no more than 1,000 characters each attesting to why the student has been nominated. Prompts for these essays can be found below.

NEW! The essay has been broken down into four prompts, below. Essays should be specific about the Semi-finalist’s contributions to FIRST generally, and to their team specifically as well as inform judges of specifics on the semi-finalist’s entrepreneurial, technical, creativity, and innovation skills. Specific examples are helpful to the judges. Information about the Semi-finalist outside of FIRST may also be supportive of the nomination but is secondary to information about the student’s participation in FIRST. Essays must be submitted in English between the dates noted above.

  1. Explain how the student embodies the philosophies of Gracious Professionalism and Coopertition through the FIRST Core Values: Discovery, Innovation, Impact, Inclusion, Teamwork and Fun. Please provide examples.
  2. How has the student increased the awareness of FIRST? Describe the student’s interests and/or plans to continue to engage with FIRST beyond high school. Please provide examples.
  3. Describe the student’s technical expertise, entrepreneurship and creativity. How does the student’s individual contributions to the team benefit the team as a whole in areas of fundraising, outreach, robot build, programming, etc.? Please provide examples.
  4. Explain the student’s leadership to their fellow team members. How do they motivate others? What is their leadership style? Please provide examples.

Applications for the FIRST Robotics Competition Dean’s List are submitted via Team Registration System .

A photograph of the FIRST Dean’s List Semi-finalist is encouraged, but optional, and the essay submission and such photos may be used in the promotion of the recipient and/or the award, at the discretion of FIRST. Finalists & winners will be required to sign a FIRST media release to allow use of their likeness to sponsors contributing to the FIRST Dean’s List recognition program and will be responsible for any taxes associated with federal/state prize requirements.

Interview Process

In 2021, Dean's List Award interviews will be held virtually.

  • Judge Advisors (JA) will begin reaching out to the nominating mentor within a few weeks after the portal closes to tell student(s) their assigned interview time(s). 
  • If a student cannot attend the scheduled time, the mentor should let the Judge Advisor know immediately so they can reschedule the student's interview. 
  • Judges will review the submissions prior to the interview
  • Each Semi-finalist will be interviewed. The interview is a brief 5-7 minutes and will be conducted by a minimum of 2 Judges.
  • The interview time will begin after a 1-minute buffer to ensure the student has connected to the call. 
  • One adult mentor must attend the interview. Only the nominated student (pre-college) team member is allowed to present information or answer questions from the Judges. The one (1) adult team mentor may observe and later provide feedback to the student, but the mentor is not allowed to provide any assistance during the interview. If the mentor provides any assistance during the interview, the Judges should respectfully remind the mentor of the rule.
    • Exception: If necessary, the adult mentor may provide translation services for students needing foreign language or sign language translation.
  • Recording video, audio or taking pictures (including screenshots) are prohibited during the interview. 
    • In addition to FIRST prohibiting recording, there may be other legal restrictions governing recording. 

The ten FIRST Robotics Competition FIRST Dean’s List Award Winners and ten FIRST Tech Challenge FIRST Dean’s List Award Winners will each receive the following:

  • A unique trophy and public recognition at FIRST Championship*
  • A written recommendation from FIRST leadership to the college(s) or employers of their choice
  • A credit towards the winning student’s team’s next season registration fee. The credit will be applied to the team from which the student was originally nominated for the award.
  • A commemorative plaque for the student’s school
  • An invitation for them and a chaperone to attend an expense paid FIRST Dean’s List Award Summit at FIRST headquarters in Manchester, NH; and*
  • An opportunity to work with all members of the FIRST Dean’s list and FIRST leaders to advance the Alumni mission of FIRST.

*For the 2020-2021 season, these activities will be reviewed at a later date to determine if they it is feasible to host these in person events.

Dean's List Award Resources 

 


Woodie Flowers Award​

Updates

  • October 22, 2020

Dates

  • Submission Opens: Thursday, November 19, 2020, at 12pm ET​
  • Submission Closes: Thursday, February 18, 2021, at 3pm ET

Woodie Flowers Finalist Award (WFFA)

The Regional and District Championship Woodie Flowers Awards celebrate effective communication in the art and science of engineering and design. This award is known as the Woodie Flowers Finalist Award. Being selected as a WFFA is a requirement to be eligible for the Championship Woodie Flowers Award.

Spirit of the Award

This award recognizes an individual who has done an outstanding job of motivation through communication while also challenging the students to be clear and succinct in their communications. As such, it is very important that this be a student-led effort and a student decision. One student will act as the nominator. Lead Mentors/Coaches should direct 1 or 2 students to the online entry site and let the high school students decide whom to nominate. Adults can help edit and should check the essay and the submission information for accuracy, but this must be a student-led effort. The author(s) of the 3,000-character (max.) essay must be clearly identified as high school students in the online submission.

Eligibility

It is suggested that students nominate YPP screened mentors that are on their own team. A mentor may only receive the WFFA one time regardless of the number of teams the mentor has served.

Nominated mentor must be listed as a Mentor with the team.

Judging Criteria

Two aspects of this award are important: (1) the accomplishments in communication by the mentor and (2) the student’s ability to communicate clearly and concisely through their nomination.

A specific judging criterion is based upon the team’s description of how the mentor inspired each member of the team in some or all the following ways:

  • Level of student participation; 
  • Creativity of effort; 
  • Clear explanation of mathematical, scientific, and engineering concepts; 
  • Demonstration of enthusiasm for Science and Engineering; 
  • Encouragement to work on projects as a team effort; 
  • Inspiration to use problem-solving skills; 
  • Inspiration to become an effective communicator; and 
  • Motivation through communication.

Each FIRST team completes a product development cycle as it designs a concept, develops a prototype, and builds and debugs a unique machine. This requires teamwork, attention to detail, scheduling and hard work. The award-winning essay should answer this question; “How did the candidate inspire your team throughout this process?” If the judges determine the essay best describes how this individual excels above all others as he or she inspires the team, then that mentor truly deserves to be recognized with the award that honors Professor Woodie Flowers and his contribution to engineering, education, and communication.

Entry Requirements

The students select a eligible mentor, enter reference information, and a maximum three thousand (3,000) character essay (this includes spaces, punctuation and line breaks) written in English. Eligible Mentors can be selected from a pull-down menu. Teams must upload 1 photo of the nominee, preferably a headshot of the mentor alone in Picture 1 and may also add up to three (3) additional pictures, totaling no more than 1.0 MB of memory. This submission should be a team effort and will stand alone as the team’s entry to award their candidate the deserved recognition.

Entry Process

A student award submitter can enter their candidate through the FIRST Dashboard. It is suggested that you begin gathering all required information before it is time to submit and type the nomination as a Text Document so that it is easier to edit and check the character limit. When finished, it can be pasted to the on-line submission.

Student nominators must follow the directions listed on the screen. As the student nominator fills out the required information.

Student nominators can easily enter information, save it, and return to the site to edit their entry information until they are ready to submit it for judging. All entries must be submitted between the dates listed in Submission Dates. No entries will be accepted or altered after this date.

Students will go to the website to enter information in the following fields:

  • Team Number (Auto populated)
  • Team Name (Auto populated)
  • School (if affiliated)(Auto populated)
  • Select an Eligible Mentor
    • First Name, Last Name (Auto populated)
    • (Auto populated)Phonetic spelling of mentor name
    • Occupation
    • Position on team (Auto populated)
    • Email Address (Auto populated)
  • High School Student Nominator’s information: (Student recommending candidate)
    • First Name, Last Name (Auto populated)
  • Adult Reference (Must Select an Eligible Mentor on the team)
    • Occupation
  • Adult Reference (Any FIRST affiliation)
    • First Name, Last Name
    • Phone Number
    • E-mail Address
  • Upload Pictures (1 required photo of nominee, preferably a headshot, up to (3) three additional photos, all photos no more than 1.0 MB total)
  • Essay (Character max: 3,000) - Once candidates’ information and essays are submitted, they are sorted and posted on a private, password-protected site where only the Judges can read the entries.

Please Note: By making a submission the Nominator irrevocably grants to FIRST and FIRST designees the right to use any or all the submission in any media for describing the submission, describing the Award, and/or otherwise promoting FIRST and FIRST programs.

Championship Woodie Flowers Award (WFA)

The Woodie Flowers Award celebrates effective communication in the art and science of engineering and design. Dr. William Murphy founded this prestigious award in 1996 to recognize mentors who lead, inspire and empower using excellent communication skills. The Woodie Flowers Award (WFA) is presented to one WFFA winner at the earlier FIRST Championship and the winner will also be recognized at the second FIRST Championship each year.

Eligibility

There are two paths to eligibility for this award:

  1. The nominee must win the Woodie Flowers Finalist Award during the present season.
  2. The nominee must have received the WFFA during a previous year and be re-nominated by the mentor’s present team this season. The mentor could have received the award while on a different team. Teams having multiple WFFA recipients may only re-nominate one each year.

All Championship eligible WFFAs will receive a congratulatory email from the WFA group.

Award eligibility Requirements

All WFFA recipients from the present year are automatically considered by the judges. If a team has both a current year WFFA and a re-nominated WFFA, the team will need to select which nominee the team wishes to be considered for the Championship WFA in the submission portal during the submission period. All nominations must be made during the Official on-line WFA/WFFA submission period. Teams nominating a previous year WFFA winner must follow the relevant steps.

Nomination Entry PROCESS for Previous Year WFFA winners

All nominations must be made during the Official on-line WFA/WFFA submission period. Teams nominating a previous year WFFA winner must follow the relevant steps listed previously in the Entry Requirements and Entry Process. Reminder, this is a new “stand alone” submission. The previous essay is not considered.

Judging Criteria

The judging criteria for the Championship Woodie Flowers Award is the same as the Woodie Flowers Finalist AwardHowever, it is considered a more competitive award since a single recipient is chosen from greater than 200 WFFA winners.

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