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Volunteer Registration Assistant Sep. 28 2016| 0 KB

Content Type: FIRST Robotics Competition
Tags: Training, Volunteer
(3)

The Volunteer Registration Assistant volunteer role for the FIRST Robotics Competition learns the process in which check in and registration will be performed at the assigned event. Manage the check in and registration activities at the Volunteer Registration table. Provide direction, assistance, and information to event volunteers and attendees.

Responsibilities

  • Work with the Volunteer Registration Supervisor to be trained on the process for registering income volunteers and "walk-on" volunteers
  • Help with set-up of the registration area
  • Greet and check in volunteers as they arrive at the event
  • Gather all completed necessary paper forms from volunteers
  • Monitor and enforce FIRST policies for minimum age requirement and "walk-on" volunteers
  • Distribute name badges, t-shirts, volunteer year of service pins, and alumni recognition patches
  • Ensure that all Volunteers register prior to commencing duties
  • Ensure that all Volunteers check in daily before commencing duties (typically before breakfast)
  • If necessary for registration and check in process, learn required system and computer use
  • Break down registration table and applicable equipment at the close of the event

Experience and Skills Needed

  • An understanding of office and internet technology, and the ability to utilize them
  • Self-directed individual
  • Strong interpersonal, communication, and leadership skills
  • Ability to collaborate with others
  • Strong assessment skills

Time Commitment

  • Commitment: pre-event training and training/supervision each day volunteers are needed on-site
  • Approximate times:
Day Times
Set-up Day (two days before competition) 12 noon - End of Day
Practice Day (day before competition) 7am - End of Day
Day One of Competition 7am - End of Day
Day Two of Competition 7am - End of Day

Note: Event schedules vary. Please check the event schedule and talk to your Volunteer Registration Supervisor or Volunteer Coordinator for detailed information on when you are expected to arrive.

Training

Training is provided by the Volunteer Registration Supervisor prior to the start of the event. Training may include: PowerPoint presentation, Manual or Handbook, teleconference(s), email communications and other support materials.

Reporting Relationships and Supervision

Direct supervision: Volunteer Registration Supervisor and Event Coordinator
On-site guidance: Event Manager, Planning Committee, and/or FIRST staff

*Please Note: some events will conduct a pre-event evening Volunteer Orientation and Training