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FIRST Mentor/Coach Checklist (All Programs) Jun. 1 2020| 0 KB

Content Type: Volunteer
Tags: Mentor
(5)

As a mentor or coach of a FIRST® team there is a lot to know about how to get started with your team as well as how to prepare yourself to be an effective FIRST volunteer. “You don’t know what you don’t know.” Research has proven that checklists can help improve processes and eliminate mistakes.

Coach of team reviewing strategy

Please use this checklist to help guide you through your journey of mentoring or coaching a FIRST team.

Mentor/Coach Checklist

  • Create FIRST Account

    • Activate Account
    • Log into Account
    • Read and sign the FIRST Terms and Conditions
    • If prompted, complete profile information
       
  • Create Team

    • Click the blue “Create New Team(s)" button under the “My Teams” tab to create your team
    • Select your role on the team (lead coach 1 or team administrator)
    • Select program registration
    • Enter team name (this can be changed at any time)
    • Add lead coach 2 (if information is readily available) or elect to add later
    • Add product to your “Team Shopping Cart”.
    • New teams are provided a temporary team number. Once registration is secured, a new permanent team number is assigned.
    • Secure registration and product (secure registration = pay registration and product fee)
      • Waiting for grant funding? Please wait until the grant monies have been applied to your FIRST Dashboard before completing your order. Once available, the grant monies will be reflected on the "Review Order" page before checkout and payment.
    • Allow 7-10 business days to receive product. (FIRST LEGO League / FIRST Tech Challenge)
       
  • Invite Additional Contacts to Team

    • You will need to add Lead Coach 2 and/or Team Administrator when inviting contacts to your team if not done in previous step
    • Click the team name to display its information
    • Under the “Team Roster/Contacts” column, click the blue “Contact Options” button and select “Manage Contacts” from the drop-down menu
    • At the top of the “Team Contacts/Roster” page click the blue “Invite Contacts” page
    • Under “Contact Type” select the role (e.g. Lead Coach/Mentor 2, Team Administrator)
    • Enter the contact’s name and email address
    • Click the box to the left of “I’m not a robot” and wait for the green arrow to confirm completion
    • Select the blue “Send Invitation” button
       
  • Complete Lead Mentor/Coach Registration

    • Note: Lead mentors and coaches must complete their FIRST Registration. Access to the team roster is contingent upon both lead mentors and coaches passing the Youth Protection Screening.
    • On your Dashboard, click your name in the top-right corner, and select “Acknowledgement Forms” from the drop-down menu
    • Read, and when ready, scroll to the bottom of the document and click the blue “Accept” button to electronically sign the form
    • Scroll to the top of the page and click the blue “Back to Dashboard” link
    • In the top-right corner, click your name in the top-right corner, and select “Youth Protection Screening” from the drop-down menu
    • Scroll to the bottom of the page and click the blue “Go to Screening Partner” button
      • You will be brought to the Sterling Volunteers page
      • Create your account using the same email address that you used to create your FIRST account. Using the same email ensures that the screening results are posted to your FIRST Dashboard.
      • Answer the questions to complete the background screening. For a step-by-step guide on how to complete the screening, please click here (you will start from page 3)
    • Invite parent/guardian or student (if over age 13) to register with the team
      • You do not need to have all participants invited to start registering your team
    • Parents/Guardians or students should register with the team
      • Ask parent/guardian to call FIRST, if they have difficulty registering youth
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  • Build Team Roster

    • Invite parent/guardian or student (if over age 13) to register with the team
      • You do not need to have all participants yet to start registering your team
    • Parents/Guardians or students should register with team
      • Ask parent/guardian to call FIRST, if they have difficulty registering youth
      • Phone: (603) 666-3906 or (800) 871-8326 Monday - Friday 8:30 - 5:00 EST/EDT
      • The Youth Registration System Guide for Parents is a step-by-step guide to assist parents with the registration process
      • Consent and Release forms are signed electronically by clicking the blue “Accept” button at the bottom of the form
        • This form is accessible via the “Youth Options” button under the “Parent/Guardian-Youth” tab
           
  • Complete FIRST Trainings

  • Plan Team Meetings

    • Find a space to hold your meetings
    • Create a team meeting schedule and share with your team
       
  • Find Your Local Program Delivery Partners (and/or FIRST Senior Mentor in US & Canada)

    • Contact your local partner for info on how to register to compete in a local FIRST event
       
  • Read the Team Blast emails carefully and use the resources they provide
     

  • Always use Gracious Professionalism®
     

  • Provide us with feedback – fill out surveys, or email mentorcoach@firstinspires.org


Program-Specific Mentor Coach Resources