Team Management Resources - FIRST Robotics Competition Jun. 18 2024| 0 KB

Content Type: FIRST Robotics Competition
Program: FIRST Robotics Competition
Tags: Marketing Tool, Mentor, Team

This webpage hosts a collection of resources to help teams with some of the aspects of running a team such as organizing your team, fundraising, and more. Disclaimer: Some of the following links lead to external web sites that are not endorsed or controlled by FIRST, and may contain outdated or inaccurate information about FIRST

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Team Management Resources

Mentor Resources

  • FIRST Robotics Competition Mentor Guide - A guide intended to help teams with best practices for running their FIRST Robotics Competition team. 
  • Effective Mentoring - This guide is intended to help new or prospective mentors 
  • FIRST Robotics Competition Calendar - The official calendar for FIRST Robotics Competition which includes important deadlines. If you click on a specific calendar item, you can also download those items to your own personal calendar.
  • Mental Health Resources - This document covers some tips to help ensure your FIRST Robotics Competition team has a healthy and supportive environment for teens and mentors during the build and competition season.
  • Equity, Diversity, and Inclusion (ED&I) Resources - This webpage contains resources to help teams with ED&I initiatives such as gender equity, disability inclusion, well-being, and more!
  • Youth Protection Program - Check out this webpage to learn more about the Youth Protection Program that provides coaches, mentors, event volunteers, employees, Program Delivery Partners, team members, parents, guardians of team members, and others working with FIRST programs with information, guidelines, and procedures to create safe environments for FIRST participants.
  • FIRST Reporting Portal - We encourage anyone participating with FIRST or attending FIRST related activities or events to report concerns to FIRST. The FIRST Reporting Portal provides a confidential platform to report youth protection concerns, medical incidents, or other issues. All reports are reviewed by trained staff and reporters will receive a follow-up response as long as contact information is provided.
  • Find Local Support – A page to find your local Program Deliver Organizations that partner with FIRST in each community that include Program Delivery Partners (PDPs) and FIRST Senior Mentors.

Team Organization

  • Build Season Timeline - A very high-level schedule for how to approach the Build Season. Many factors affect this schedule including years of experience, number of students/mentors, machining resources, actual time between kickoff and your first event, etc. Teams should feel free to modify this timeline to what works best for each team as there is no single right way to how a team should approach Build Season 
    • 8.5" x 11" pdf - Aversion to print out and post in a team's shop that is 8.5" x 11."
    • 11" x 17" pdf - A version to print out and post in a team's shop that is 11" x 17."
    • The original Excel file so teams can alter the timeline if they choose (file automatically downloads)
  • How To: Organize Your Team - A resource that shares ideas on how to organize your FIRST Robotics Competition team. 
  • How To: Effective Leadership - A resource that shares best practices for effective leadership.
  • Goal Setting by 1678 Mentor Mike Corsetto - This video discusses the history of goal setting in FIRST Robotics Competition and how teams can set their own goals and use those to improve their team. 
  • Structure & Organisation Worksheet - A worksheet, created by The Compass Alliance, that helps teams with organizing their team. 
  • How To: Conduct Online Meetings - A resource that shares ideas on how to host online meetings for your team.
  • Career Planning Toolkit - This resource assists students connecting their FIRST experience to a future career path. It has resources for building a resume, gaining Industry Credentials, and work-based learning opportunities such as Internships and Apprenticeships.
    • Thinkscape - This module is available to lead mentors 1 and 2 through Thinkscape on the FIRST Dashboard. Mentors will be able to add students and other mentors to the course using these instructions.

Cost, Fundraising, & Grants 

  • Example Budget - This document shares things to consider when creating your FIRST Robotics Competition budget as well as the median budgets reported to FIRST broken into different categories as a starting point. 
    • Budget Template - Teams can use this Budget Template (file automatically downloads) to create their own team budget.
  • Business Plan Worksheet - A worksheet, created by The Compass Alliance, that helps team create a business plan.
  • How To: Sponsor Relations - A resource to help manage your relationships with sponsors and ideas on what to provide them to keep them engaged.
  • Fundraising 101 - A resource that covers the basics of fundraising. An important part of being sustainable year after year is raising enough money to support your team. Fundraising allows your team to develop both technically and as a program by providing sufficient funds to grow and expand your team.
  • Fundraising Toolkit - Tips and tricks to elevate your team's fundraising efforts.
  • Cost & Registration - A webpage that covers information on the cost and registration for FIRST Robotics Competition teams.
  • Sales Tax Information - A webpage that describes the sales tax process for all teams and how it impacts your registration fees.
  • Grant Opportunities - A list of available grants that FIRST is aware of and information on how to apply. Teams can use the filters to sort by location, program, and other filters. 
  • FIRST Grants FAQ - Frequently Asked Questions and Answers related to Grants. 
  • FIRST Regranting, Process, Procedures, and W-9 - A webpage that discusses the Regranting Policy and procedure.
  • Hack Club Bank - Hack Club Bank is a full-stack fiscal sponsor for organizing anything and can help teams manage their funds.


  • Inventive Outreach and Your Team by Alum and 971 Mentor Sarah Heimlich - In this video, learn about creative methods to engage members in outreach activities that best fit the resources and mission of your team.
  • Hows and Whys of STEM/FIRST Outreach - This presentation was created by Hall of Fame Team 1816, The Green Machine, and covers concepts teams can use when selecting outreach events for their team to participate in. 
  • Outreach Plan Worksheet - A worksheet, created by The Compass Alliance, that helps teams identify and plan outreach opportunities. 
  • Community Engagement Worksheet - A worksheet, created by The Compass Alliance, that helps teams plan ways to engage with the community. 



  • Awards Webpage - A webpage that shows all of the current FIRST Robotics Competition Awards, award deadlines, links to the guidelines for the awards, and additional award resources not listed in this section including a Dean's List Guide, Practice Judge Questions, and more!
  • Awards Worksheet - A worksheet, created by The Compass Alliance, that helps teams prepare for judging at events. 
  • Dean's List Award Worksheet - A worksheet, created by The Compass Alliance, that helps teams pick a student, write the essay, and prepare the student for the interview. 
  • FIRST Impact Award Worksheet - A worksheet, created by The Compass Alliance, that helps teams organize their outreach, write the essays, and prepare for the interview.

Game Specific & Technical Resources

  • Game Manual & Season Specifics - A webpage hosting resources related to each season’s game including the manual, team updates, and more.
  • Kit of Parts - A webpage that incudes information on the Kit of Parts (KoP) that is included with every team's registration fee.
  • Safety - Learn about the importance of safety and how to implement safe practices by viewing resources including our safety manual, UL Safety Learning Portal, and more.
  • Technical Resources - a webpage consisting of a collection of technical oriented resources to help teams.

Competition Info

  • District & Regional Event Information - A webpage to help teams be prepared for attending local events. It includes information on how to preference events as well as what to expect including judging, scouting, robot inspection, what to bring to events, and more.
  • Robot Transportation - General information for robot transportation, including shipping crate construction guidelines, tips for teams shipping their robot to international events, and shipping to FIRST Championship.
  • Event Preparations Worksheet - A worksheet, created by The Compass Alliance, that helps team prepare for events including reminders about things to plan, bring, and do.
  • How To: Arrange Team and Robot Transportation - A resource that discusses options when buying plane tickets for large groups, coordinating drivers for shorter distances, arranging bus transportation for longer distances, communicating travel logistics with your team, shipping your robot equipment, and more. 

Marketing Resources

Stay Connected

Mentor Resources Non-Technical Resources Team Organization Recruitment Fundraising